Executive Assistant for BD Lead — Sales & CRM Enablement

Bespoke Careers; New South Wales; On-site; AUD 85,000 - 105,000; Full time

Job summary

Bespoke Careers is recruiting an Executive Assistant to support its Business Development Lead in Western Sydney. You will manage inboxes, calendars, CRM data, and reporting, enabling the BD Lead to focus on securing opportunities.

This full-time role sits in the Sydney Western Suburbs, offering steady responsibilities and close collaboration with the sales team. The ideal candidate has 2+ years in a similar role, strong CRM and MS 365 skills, and a proactive, detail-oriented approach.

Qualifications

• 2+ years’ experience as an Executive Assistant or in business support
• Proven diary and inbox management
• Hands-on CRM experience (HubSpot or Salesforce)
• Advanced Microsoft 365 skills, including reporting and presentations
• Strong written and verbal communication with attention to detail
• Proactive, organised and calm under pressure with a commercial mindset
• Desirable exposure to B2B sales or government/construction/design clients
• Desirable familiarity with AI tools and workflow automation

Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel
• Keep the CRM accurate, with meeting notes logged within 24 hours
• Prepare pre-meeting briefings and follow up after client meetings
• Coordinate client events and information sessions
• Assemble scoping packages and opportunity handover packs for the sales team
• Produce weekly and monthly BD reports, KPI summaries and board packs
• Run the BD team rhythm, including agendas, minutes and expenses
• Spot admin that could be streamlined or automated

Skills

Diary management

CRM management

MS 365 reporting

Communication

Proactive mindset

AI tools familiarity

Tools

HubSpot

Salesforce

Job description

Bespoke Careers is recruiting an Executive Assistant to support its Business Development Lead in Western Sydney. You will manage inboxes, calendars, CRM data, and reporting, enabling the BD Lead to focus on securing opportunities.

This full-time role sits in the Sydney Western Suburbs, offering steady responsibilities and close collaboration with the sales team. The ideal candidate has 2+ years in a similar role, strong CRM and MS 365 skills, and a proactive, detail-oriented approach.