Executive Assistant I Sales Environment

Bespoke Careers; New South Wales; On-site; AUD 85,000 - 105,000; Full time

Job summary

Bespoke Careers is recruiting an Executive Assistant to support its Business Development Lead in Western Sydney. You will manage inboxes, calendars, CRM data, and reporting, enabling the BD Lead to focus on securing opportunities.

This full-time role sits in the Sydney Western Suburbs, offering steady responsibilities and close collaboration with the sales team. The ideal candidate has 2+ years in a similar role, strong CRM and MS 365 skills, and a proactive, detail-oriented approach.

Qualifications

• 2+ years’ experience as an Executive Assistant or in business support
• Proven diary and inbox management
• Hands-on CRM experience (HubSpot or Salesforce)
• Advanced Microsoft 365 skills, including reporting and presentations
• Strong written and verbal communication with attention to detail
• Proactive, organised and calm under pressure with a commercial mindset
• Desirable exposure to B2B sales or government/construction/design clients
• Desirable familiarity with AI tools and workflow automation

Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel
• Keep the CRM accurate, with meeting notes logged within 24 hours
• Prepare pre-meeting briefings and follow up after client meetings
• Coordinate client events and information sessions
• Assemble scoping packages and opportunity handover packs for the sales team
• Produce weekly and monthly BD reports, KPI summaries and board packs
• Run the BD team rhythm, including agendas, minutes and expenses
• Spot admin that could be streamlined or automated

Skills

Diary management

CRM management

MS 365 reporting

Communication

Proactive mindset

AI tools familiarity

Tools

HubSpot

Salesforce

Job description

Bespoke Careers – Sydney Western Suburbs NSW

Support a senior business development lead with diary, CRM, reporting and client coordination so they can focus on winning work. Western Sydney.

A well-established, design-led Australian business is looking for an Executive Assistant to support its Business Development Lead. You will keep the BD function running smoothly, from the inbox and diary through to CRM, reporting and client follow-up, so the BD Lead can spend their time winning work. This is a full-time, permanent role based in Western Sydney.

Key Responsibilities

• Manage the Business Development Lead’s inbox, diary, meetings and travel
• Keep the CRM accurate, with meeting notes logged within 24 hours
• Prepare pre-meeting briefings and follow up after client meetings
• Coordinate client events and information sessions
• Assemble scoping packages and opportunity handover packs for the sales team
• Produce weekly and monthly BD reports, KPI summaries and board packs
• Run the BD team rhythm, including agendas, minutes and expenses
• Spot admin that could be streamlined or automated

Skills & Experience

• 2+ years’ experience as an Executive Assistant, Sales Coordinator or in business support
• Confident managing a busy diary and inbox with discretion
• Hands-on CRM experience (HubSpot or Salesforce)
• Advanced Microsoft 365 skills, including reporting and presentations
• Strong written and verbal communication with close attention to detail
• Proactive, organised and calm under pressure, with a commercial mindset
• Desirable: B2B sales or business development exposure, ideally with government, construction or design clients
• Desirable: familiarity with AI tools and workflow automation

REFERENCE: Alex McAllister #74744

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice – we really do understand our industry and care about the people who work within it.

Established for over 20 years, we recruit for high-profile practices and suppliers locally and internationally and have offices in London, Sydney, Brisbane, Melbourne, New York, Los Angeles, and Austin.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to our Privacy Policy.