Executive Assistant - Asset Management - initial 6-month contract

Anton Murray Consulting; Sydney; In loco; AUD 90.000 - 130.000; Tempo pieno

Descrizione del lavoro

Anton Murray Consulting client, a leading global Asset Manager, seeks an experienced Executive Assistant for a 6‑month contract based in Sydney. The role targets candidates with 6+ years EA experience in financial services, capable of managing high‑volume travel and complex schedules for a team of eight.

You will handle extensive diary management, travel bookings, expense reporting, and cross‑team coordination.

Competenze

• 6+ years EA experience in financial services or professional services.
• Strong written and verbal communication.
• Experience supporting senior level staff and managing complex schedules.

Mansioni

• Extensive diary management for internal/external meetings, calls, and video conferences.
• Maintain team diaries and contacts.
• Telephone answering and prompt messaging.
• Travel bookings and accommodations for team, with policy awareness.
• Prepare and submit expense reports for bankers monthly.
• Coordinate couriers and mail; provide general admin support.
• Assist with document production (Word) and ad hoc projects.
• Organise client entertainment and events; liaise with bankers.
• Foster cohesive EA team coverage and cross-office collaboration.
• Build relationships with offshore staff.

Conoscenze

Diary management

Travel coordination

Prioritisation

Communication

MS Office

Client communication

Strumenti

MS Office

Descrizione del lavoro

Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent.

The ideal candidate will have over6 years’ EA experience from financial services or similar professional services firms, along with strong communication skills. They would prefer EA’s with extensive experience in managing high volume travel arrangements and coordinating complex external/internal schedules for team of eight. We need candidates that have closely supported a team of people of all ranks, not only 2-3 senior or just part of general assistants team.

This role will be based in the Sydney office 5 days a week.

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Experience:

• Excellent written and verbal communication skills
• Prior Investment banking or financial services EA / PA/ TA experience
• Experience in providing support and senior levels of an organisation
• Able to manage priorities and conflicting issues in a professional manner
• Proficient in Microsoft Office Programs
• Extensive experience in admin in a fast paced environment

The ideal candidate will have a 6+ years of prior EA experience ideally from similar financial services or professional services firms