Executive Assistant - Asset Management - initial 6-month contract (temp to perm)

Anton Murray Consulting; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Anton Murray Consulting is seeking an experienced Executive Assistant for a leading global Asset Manager in Sydney. The role is initial 6-month contract with potential extension or permanent opportunity, based in the Sydney office 5 days a week.

The ideal candidate has six or more years of EA experience in financial services, strong communication, and proven ability to manage high-volume travel and complex schedules for a team of bankers.

Qualifications

• Minimum six years’ EA experience in financial services or similar professional services.
• Strong written and verbal communication skills.
• Experience supporting a team of bankers or professionals with high travel needs.

Responsibilities

• Extensive, complex diary management for internal and external meetings, calls and video conferences.
• Maintain team diaries and contacts; answer phones and manage messages.
• Coordinate travel, flights and accommodation following travel policy.
• Prepare and submit monthly expense reports for the team.
• Assist bankers with research, project materials and general admin tasks.
• Coordinate couriers, mail distribution and document production as needed.
• Organise client entertainment and events with the Events Manager.
• Foster a cohesive EA team environment and provide cover during absences.

Skills

Executive support

Travel coordination

Calendar management

Communication skills

Team coordination

Tools

Microsoft Office

Job description

Executive Assistant - Asset Management - initial 6-month contract (temp to perm)

Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6-month contract with view to extend and or potentially go permanent.

The ideal candidate will have oversix years’ EA experience from financial services or similar professional services firms, along with strong communication skills. They would prefer EA’s with extensive experience in managing high volume travel arrangements and coordinating complex external/internal schedules for team of 8. We need candidates that have closely supported a team of people of all ranks, not only 2-3 senior or just part of general assistants team

This role will be based in the Sydney office 5 days a week.

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Experience:

• Excellent written and verbal communication skills
• Prior Investment banking or financial services EA / PA/ TA experience
• Experience in providing support and senior levels of an organisation
• Able to manage priorities and conflicting issues in a professional manner
• Proficient in Microsoft Office Programs
• Extensive experience in admin in a fast paced environment