Executive Assistant - Asset Management - initial 6m contract (temp to perm)

Anton Murray Consulting; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Anton Murray Consulting is seeking an experienced Executive Assistant to support a leading asset management team in Sydney. The role is an initial 6-month contract with potential extension or permanent opportunity, based in-office five days a week.

The ideal candidate will bring 10+ years of EA experience from financial services or professional services, with strong communication skills and a proven ability to manage complex diaries, travel arrangements, and high-level administrative tasks in a

Qualifications

• Excellent written and verbal communication skills.
• Prior Investment banking or financial services EA / PA/ TA experience.
• Experience in providing support and senior levels of an organisation.
• Able to manage priorities and conflicting issues in a professional manner.
• Proficient in Microsoft Office Programs.
• Extensive experience in admin in a fast paced environment.

Responsibilities

• Manage extensive, complex diaries and coordinate meetings, calls, and video conferences.
• Maintain team diaries and contacts.
• Answer telephone, relay messages promptly and accurately.
• Book travel including flights and accommodation per policy.
• Prepare and process monthly expense reports for the bankers' team.
• Coordinate couriers and mail; assist with admin and project materials.
• Support events and client entertainment; coordinate with bankers and offshore staff.

Skills

Executive Assistant

Diary management

Communication skills

MS Office

Financial services experience

Tools

Microsoft Office

Job description

Executive Assistant - Asset Management - initial 6m contract (temp to perm)

Our client is a leading global Asset Manager is seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent

The ideal candidate will have over10+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills

This role will be based in the office 5 days

Key responsibilities:

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Experience:

• Excellent written and verbal communication skills
• Prior Investment banking or financial services EA / PA/ TA experience
• Experience in providing support and senior levels of an organisation
• Able to manage priorities and conflicting issues in a professional manner
• Proficient in Microsoft Office Programs
• Extensive experience in admin in a fast paced environment

The ideal candidate will have a 10+ years of prior EA experience ideally from financial services or professional services firms along with strong communication skills.