Executive Assistant

Iconic Recruit; Brisbane; On-site; AUD 90,000 - 110,000; Full time

Job summary

Iconic Recruit in Brisbane is seeking an experienced Executive Assistant to provide high-level support to senior executives within a busy property business. This hands-on role manages complex diaries, inboxes and travel arrangements, while preparing presentations and documentation, coordinating meetings and supporting confidential administrative matters.

You will also work closely with internal and external stakeholders and assist with broader projects and business initiatives.

Qualifications

• Proven experience supporting C-Suite or senior executives, ideally in property.
• Highly organized with strong attention to detail and prioritisation.
• Confident written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proactive, adaptable and able to manage a varied workload.

Responsibilities

• Support C-Suite with diary management, meeting coordination, and travel.
• Prepare reports, presentations, and documentation.
• Manage email, prioritise, and follow up.
• Handle confidential information with discretion.
• Liaise between internal teams and external stakeholders.
• Organise events and meetings.
• Support broader operations as needed.

Skills

C-Suite support

Attention to detail

Communication skills

MS Office

Adaptability

Job description

About the Role

Iconic Recruit is seeking an experienced Executive Assistant to provide high-level support to senior executives within a busy and diverse property business.

This is a hands-on role managing complex diaries, inboxes and travel arrangements, while preparing presentations and documentation, coordinating meetings and supporting confidential administrative matters. You will also work closely with internal and external stakeholders and assist with broader projects and business initiatives.

This is a 12-month maternity leave contract, working Monday to Friday on-site.

Key Responsibilities

• Provide high-level executive support, including complex diary management, meeting coordination, and travel arrangements
• Collate and prepare reports, presentations, and documentation
• Manage email correspondence, ensuring timely responses, prioritisation, and follow-ups
• Handle highly sensitive and confidential information with discretion and professionalism
• Act as a key liaison between internal departments and external stakeholders
• Organise team events, meetings and corporate initiatives
• Support broader business operations as needed – this is a varied and hands-on role

Skills and Experience

• Proven experience supporting C‑Suite or senior executives, ideally within the property sector
• Highly organized with strong attention to detail and the ability to prioritise
• Confident written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proactive, adaptable and comfortable working across a varied workload