Executive Assistant

Emeritus Research Pty; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Emeritus Research Pty is seeking an Executive Assistant to provide high‑level support to the Executive team and lead day‑to‑day administration for our Sydney office.

The role combines executive support with office leadership, stakeholder management, and operational coordination, supporting the COO and CMO and helping create an outstanding workplace experience for a growing team.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative support role.
• },

Responsibilities

• Managing complex executive calendars and priorities.

Job description

Join a team accelerating the future of medicine

At Emeritus Research, we're passionate about advancing healthcare through world-class clinical research. Our mission is simple: to accelerate the future of medicine for healthier communities. As we continue to grow, we are seeking an exceptional Executive Assistant to provide high-level support to our Executive team while leading the smooth day-to-dayadministration needsof our Sydney office.

This is a pivotal role that combines executive support, office leadership, stakeholder management, and operational coordination. You'll work closely with our Chief Operating Officer and Chief Medical Officer, while helping create an outstanding workplace experience for our growing team.

About the Role

As Executive Assistant, you will be responsible for ensuring our executives are supported to operate at their best while maintaining an efficient, professional, and welcoming workplace environment.

Key responsibilities include:

Executive Support

• Managing complex executive calendars and priorities.
• Coordinating meetings, presentations, reports, and briefing materials.
• Managing executive correspondence and email prioritisation.
• Tracking key actions, deadlines, and strategic initiatives.
• Coordinating domestic and international travel arrangements.
• Organising leadership events, workshops, conferences, and special projects.

Office Management

• Leading day-to-day office operations to ensure a productive workplace.
• Managing office systems, procedures, suppliers, and budgets.
• Overseeing facilities, workplace services, and administrative processes.
• Welcoming guests and coordinating meeting rooms and catering requirements.
• Driving improvements that enhance efficiency and employee experience.

Leadership & Stakeholder Management

• Providing guidance and coordination to administrative support staff.
• Building strong relationships with executives, employees, vendors, clients, and external stakeholders.
• Establishing consistent administration processes and service standards.
• Maintaining confidentiality while acting as a trusted business partner.

About You

You are a highly organised professional who enjoys operating in adynamic environment. You are proactive and adaptable,with good judgement and pride yourself onanticipating needs before they arise.

To be successful, you will bring:

• Proven experience as an Executive Assistant or in a senior administrative support role.
• Experience managing complex diaries and competing priorities.
• Ability to manage multiplerequirements calmly and efficiently.
• Strong stakeholder engagement and communication skills.
• Excellent organisational and project coordination capabilities.
• A high level of discretion and professionalism when handling confidential information.
• The ability to build strong relationships and provide exceptional service.

Why Join Emeritus Research?

You'll be part of an organisation making a meaningful contribution to healthcare while working alongside passionate professionals committed to excellence. Our values underpin everything we do:

• Be Courageous
• Curious
• Be a Catalyst
• Be Accountable

This is an exciting opportunity for an experienced Executive Assistant who is looking to take ownership of both executive support and office operations within a growing and purpose-driven organisation.