Executive Assistant

The Hospital Research Foundation; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

On-site wellness program

Salary packaging options

Professional development opportunities

Growth potential within a mission-led,

Community impact initiatives

Job summary

The Hospital Research Foundation Group (THRF Group) is seeking an experienced Executive Assistant to provide high-level support to the CEO, Deputy CEO and CFO, and to assist with governance across Group Boards and Committees. This role sits at the heart of our Adelaide-based operations, coordinating complex calendars, communications, and strategic engagements.

You will work closely with senior leaders and a diverse range of stakeholders, ensuring information, context and preparation are

Qualifications

• Experience providing executive-level support and board/secretariat functions.
• Ability to manage confidential information with discretion and professionalism.
• Strong written and verbal communication with governance experience.

Responsibilities

• Manage complex executive diaries and calendars.
• Prepare meetings with agendas, briefings and background information.
• Coordinate governance papers, minutes and board materials.
• Support relationships with government, donors and partners.
• Assist with director appointments, induction and development.

Skills

Executive support

Board liaison

Governance administration

Prioritisation

Professional discretion

Education

Business Administration

Tools

Microsoft 365

Board portals

Electronic records systems

AI agents familiarity

Job description

Join Our Dynamic Team as an Executive Assistant!

• Opportunity to work closely with executive leaders.
• Enhance your career with a leading organisation.
• Engage with internal and external stakeholders.

About us

The Hospital Research Foundation Group (THRF Group) is a diverse and growing health and medical research group of organisations dedicated to improving the health and wellbeing of communities through life-changing medical research, high-quality care and practical support.

We support more than 60 areas of disease and illness, working with hospitals, universities, researchers, clinicians and community partners to deliver better research, better care and improved health outcomes.

Our people are united by a shared purpose and a commitment to making a genuine difference. At THRF Group, you'll be part of an organisation with a great culture, ambitious plans and meaningful impact, where collaboration, curiosity and continuous improvement are valued.

About the role

This is much more than diary management!

As Executive Assistant, you'll work at the centre of the organisation, providing trusted, high-level and confidential support and advice to the CEO, Deputy CEO and CFO, while playing an important role in supporting the effective governance of our Group Boards and Board Committees.

You'll anticipate competing priorities, keep important commitments moving and ensure our executives have the information, context, preparation and support they need to operate effectively. You'll also work closely with senior leaders, Board members and a diverse range of internal and external stakeholders, bringing organisation, discretion and reliable follow-through to a fast-moving environment

Key responsibilities will include:

• Managing complex executive diaries, appointments and competing commitments.
• Key meeting preparation through agenda, briefings, presentations, background information and context.
• Managing correspondence, enquiries and decision-maker approval workflows.
• Coordinating functions, stakeholder engagements and travel arrangements.
• Maintaining action registers and tracking commitments to completion.
• Supporting interactions with government, donors, supporters, professional advisers, partner organisations.
• Maintaining annual Group Boards and Board Committee calendars, papers, minutes and resolution.
• Maintaining secure governance records.
• Supporting director appointments, induction and professional development.
• Identifying opportunities to streamline executive workflows and improve administrative systems and processes.

About you

You're an accomplished Executive Assistant who understands what exceptional executive support looks like. You are confident working alongside senior executives and Board members, comfortable navigating competing priorities and able to exercise sound judgement about what needs action, escalation or discretion.

You're someone who anticipates what's needed, embracing available technology including AI Agents you stay one step ahead and brings calm and organisation to complexity.

You'll bring:

• Demonstrated Executive Assistant and Board or formal committee secretariat experience.
• Confidence and professionalism working directly with Board Chairs, directors and senior executives.
• Exceptional planning and prioritisation skills, with the ability to anticipate requirements and manage competing deadlines.
• Excellent written communication, minute-writing, proofreading and document preparation skills.
• Sound judgement and discretion when handling confidential and sensitive information.
  Strong interpersonal skills and the ability to build trusted relationships with diverse stakeholders.
• Experience improving systems and processes that support executive efficiency.
• Proficiency in Microsoft 365 and experience with electronic records systems and Board portals, improved AI agents or the ability to learn new platforms quickly.
• Relevant qualifications or professional development in business administration, executive assistance or governance administration.
• Ability to maintain relevant mandatory screening clearances.

Why THRFG?

• On-Site Wellness Initiatives: exclusive gym membership to our own Brain & Body Fitness, onsite massages, pilates, discount health insurance, art therapy, access to confidential counselling services and medical support.
• Growth Potential: Be part of highly impactful organisation, with personal opportunities to develop your expertise, access professional development options and future career pathways.
• More than just a job: Join a team deeply connected to our cause and the positive impact we create in the community.
• Salary Packaging: Maximise your take-home pay with multiple generous salary packaging options.
• Event tickets and Corporate Partnerships: think Netball, SANFL, AFL and many community-based events, we can play hard!

This is an opportunity to work closely with the CEO, Deputy CEO, CFO and Board and gain exposure across strategy, governance, medical research, healthcare, philanthropy and commercial activity.

If you enjoy staying one step ahead, bringing order to complexity and working alongside senior leaders in an organisation where the work genuinely matters, we'd love to hear from you.

Ready to make an impact?