Executive Assistant

Boutique Recruitment Limited; Sydney; On-site; AUD 110,000 - 135,000; Full time

Job summary

Boutique Recruitment Limited is seeking an experienced Executive Assistant to join our client in Sydney. You will support the Co-CEO, manage inboxes and calendars, and coordinate meetings with precision. This fast-paced role requires discretion, superb written English, and strong organizational skills.

You will also assist with HR processes and marketing coordination for strategic initiatives. A professional, proactive mindset and ability to handle multiple tasks will thrive in this

Qualifications

• Minimum 5 years in a similar executive assistant role, ideally in financial services.
• Proven expertise managing C‑Suite diaries and inboxes.
• Superior English grammar, editing and proofreading capabilities.
• Exceptional organizational and time management skills for multitasking under tight deadlines.
• Familiarity with social media and marketing coordination is a plus.

Responsibilities

• Keep the CEO’s inbox organized and appointments optimized for productivity.
• Plan and execute internal and external meetings and events with attention to detail.
• Create, edit and proofreading high-quality documents and correspondence, maintaining standards.
• Conduct research and prepare briefs for CEO meetings and strategic projects.
• Collaborate with external marketing agency, manage internal marketing needs, and support strategic marketing initiatives.
• Handle sensitive information with discretion, ensuring trust and integrity of the CEO’s office.
• Organize and maintain files and records for easy access and compliance with regulations.
• Facilitate communication with stakeholders and external providers, ensuring timely, professional interactions.
• Assist with HR functions, including performance and development frameworks, policy reviews, and onboarding new staff.

Skills

Executive support

CSuite diaries

Time management

Proofreading

Organizational skills

Marketing coordination

Job description

Boutique's client, a leading player in the funds mamagment business, is looking for an experienced and articulate Executive Assistant to join their Sydney team.

Widely recognised for delivering exceptional returns through strategic investments, this team is built on a foundation of integrity, collaboration, and a commitment to their clients' success.

Supporting the Co -CEO, you’ll be at the heart of operations, ensuring seamless daily activities and driving marketing efforts. This role is perfect for someone who thrives in a fast-paced environment and excels at juggling multiple responsibilities with precision and creativity.

What you'll do:

• Keep the CEO’s inbox organised and efficient, managing emails and appointments to optimise productivity
• Plan and execute internal and external meetings and events with meticulous attention to detail, showcasing the professionalism of the firm
• Create, edit, and proofread high-quality documents and correspondence, maintaining the company's standard of excellence.
• Conduct thorough research and prepare insightful briefs to support the CEO in meetings and strategic projects.
• Collaborate with our external marketing agency, manage internal marketing needs, and help develop and execute strategic marketing initiatives.
• Handle sensitive information with the utmost discretion, ensuring the trust and integrity of the CEO’s office
• Organise and maintain comprehensive files and records for easy access and legal compliance
• Facilitate effective communication and follow-up with stakeholders and external providers, ensuring timely and professional interactions.
• Assist with HR functions, including performance and development frameworks, policy reviews, and onboarding new staff.

Boutique's client, a leading player in the funds mamagment business, is looking for an experienced and articulate Executive Assistant to join their Sydney team.

Widely recognised for delivering exceptional returns through strategic investments, this team is built on a foundation of integrity, collaboration, and a commitment to their clients' success.

Supporting the Co -CEO, you’ll be at the heart of operations, ensuring seamless daily activities and driving marketing efforts. This role is perfect for someone who thrives in a fast-paced environment and excels at juggling multiple responsibilities with precision and creativity.

What you'll do:

• Keep the CEO’s inbox organised and efficient, managing emails and appointments to optimise productivity
• Plan and execute internal and external meetings and events with meticulous attention to detail, showcasing the professionalism of the firm
• Create, edit, and proofread high-quality documents and correspondence, maintaining the company's standard of excellence.
• Conduct thorough research and prepare insightful briefs to support the CEO in meetings and strategic projects.
• Collaborate with our external marketing agency, manage internal marketing needs, and help develop and execute strategic marketing initiatives.
• Handle sensitive information with the utmost discretion, ensuring the trust and integrity of the CEO’s office
• Organise and maintain comprehensive files and records for easy access and legal compliance
• Facilitate effective communication and follow-up with stakeholders and external providers, ensuring timely and professional interactions.
• Assist with HR functions, including performance and development frameworks, policy reviews, and onboarding new staff.

The experience and expertise you'll bring:

• At least 5 years of experience in a similar executive assistant role, preferably within the financial services sector
• Proven expertise in managing C‑Suite diaries and inboxes
• Superior English grammar, editing, and proofreading capabilities
• Exceptional organisational and time management skills, adept at handling multiple tasks and tight deadlines
• Familiarity with social media platforms and marketing coordination is a plus

Proactive and solution-oriented, you identify and address issues before they arise.You possess high emotional intelligence and diplomacy, navigating complex interpersonal dynamics with ease.

Your excellent communication skills ensure clear and effective information exchange & decision making, while your keen attention to detail guarantees accuracy and high standards in all tasks.