Executive Assistant

Chubb; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Chubb Australia in Sydney seeks an Executive Assistant to provide high-level administrative support to senior leaders and ensure the smooth operation of the office. You will manage diaries, coordinate meetings and travel, and handle confidential information with discretion.

This fast-paced role requires strong judgement, professionalism and the ability to work autonomously while building trusted relationships across the business.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required
• Support expense processing, leave administration and other general office duties
• Maintain organised filing systems and ensure information is kept up to date and accessible

Job description

About the role

This Executive Assistant role provides high-level administrative and day-to-day support to ensure the smooth and efficient running of the office and support for senior leaders.

You’ll play a key role in keeping priorities on track, managing confidential information with discretion, and ensuring deadlines, meetings and commitments are well coordinated. This is a fast-paced role that requires strong judgement, professionalism and the ability to work autonomously while building trusted relationships across the business.

In this role, you will:

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required
• Support expense processing, leave administration and other general office duties
• Maintain organised filing systems and ensure information is kept up to date and accessible