Executive Assistant

Belle Property Australia; Cooma; On-site; AUD 60,000 - 75,000; Full time

Job summary

Belle Property Snowy Mountains is seeking an Executive Assistant to support the Sales team in Cooma and Berridale. This full-time position focuses on calendar management, enquiry handling, document preparation and coordinating marketing activities in line with our brand values.

The successful candidate will have current registration or be willing to obtain within 6 months, a valid driver’s licence, strong communication skills and local area knowledge.

Qualifications

• Calendar management and high-level administration experience.
• Excellent written and verbal communication and organisational skills.
• Local area knowledge and customer-focused approach.

Responsibilities

• Calendar management and coordinating tasks/meetings with internal and external parties.
• Answering phones and handling enquiries.
• Handle emails and communications for the Principal and Sales Agent.
• Prioritise and manage multiple projects and follow through.
• Ensure administration of new listings is completed.
• Ensure vendor experiences reflect brand values and service.
• Prepare appraisal letters or proposals.
• Create daily call lists and manage data imports/exports.
• Organise agency marketing per business plan.
• Collect and relay buyer feedback to agents.
• Prepare weekly vendor reports for vendors via email.
• Organise weekly open-for-inspections.
• Update database with price changes, offers, and updates.
• Liaise with vendors and buyers.

Skills

Calendar management

Phone handling

Communication skills

Attention to detail

People skills

Local area knowledge

Education

Certificate of Registration (or willingness to obtain within 6 months)

Job description

Belle Property Snowy Mountains is the leading real estate agency in the Snowy Mountains region, with offices located in Thredbo, Jindabyne, Berridale and Cooma. Our team are specialists in buying and selling real estate, while also managing an extensive portfolio of permanent rentals and holiday accommodation.

We currently have an exciting opportunity for a motivated and enthusiastic individual to join our Sales team as an Executive Assistant. This is a full-time position based in our Cooma and Berridale offices.

Key Responsibilities:

• Calendar management, requiring interaction with both internal and external parties, to coordinate a variety of tasks/appointments and meetings
• Answering phones and handling enquiries
• Communicating and handle incoming and outgoing electronic communications on behalf of the Principal and Sales Agent
• Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ensure that the administration of the new listings is completed
• Ensure that all new vendor experiences reflect our brand values and service
• Creating any appraisal letters or proposal documents
• Create a call list for the sales agent daily, importing and exporting data from database for these call lists: current vendors, buyers, past clients, A/B/C pipelines, market watch, networking group, sphere of influence
• Organise and administer all agency marketing as per business plan.
• Receiving and compiling all buyer feedback from agent
• Put together weekly vendor reports and send reports as an email summary to vendors
• Organising open for inspections each week
• Database entry, price changes, offers and updates
• General liaison with vendors and buyers

Key Requirements:

• Current Certificate of Registration (or willingness to obtain within 6 months of starting with the business)
• Current Drivers Licence and reliable vehicle
• Sales experience or property management knowledge is desirable
• Attention to detail
• Excellent people skills
• Local area knowledge
• Strong written and verbal communication skills