Executive Assistant

Calleo Australia; Canberra; On-site; AUD 88,000 - 99,000; Full time

Job summary

Calleo Australia is seeking experienced Executive Assistants (APS5/APS6 equivalent) for upcoming opportunities in Canberra. You will provide high-level administrative, operational and coordination support to senior executives and the leadership team.

The role requires discretion, initiative and exceptional communication in a fast-paced, regulated environment. On-site presence in Canberra is essential for this 6-month labour hire contract.

Qualifications

• Experience providing high-level executive support in regulated environments.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication with professional discretion.

Responsibilities

• Provide high-level executive support to senior leaders and leadership teams.
• Act as liaison between executives and internal/external stakeholders.
• Manage complex calendars, meetings, and travel arrangements with discretion.
• Prepare executive correspondence, briefings, reports and presentations.
• Coordinate meetings, secretariat support, and action tracking for committees.
• Improve executive office operations and ensure timely completion of actions.

Skills

Executive support

Stakeholder mgmt

Calendar management

Travel arrangements

Communication

Discretion

Education

Business Admin degree

Executive support qualification

Tools

Microsoft 365

Job description

• 6 month labour hire contract
• $64.00 - $72.00 per hour plus superannuation
• On-site is required

Overview

We are seeking expressions of interest from experienced Executive Assistants (APS5 / APS6 equivalent) for upcoming opportunity within a large, complex organisations operating in highly regulated environments, supporting senior executives and leadership team.

As an Executive Assistant, you will provide high-level administrative, operational and coordination support. You will play a critical role in ensuring the smooth day-to-day operation of executive offices, managing competing priorities, coordinating stakeholder engagement, and supporting business outcomes through efficient administration and organisation.

Successful candidates will demonstrate exceptional communication skills, strong attention to detail, and the ability to work confidently in dynamic and fast-paced environments. This role requires discretion, professionalism, initiative, and the ability to build effective working relationships with a wide range of stakeholders.

Skills and Experience

• Provide high-level executive support to senior leaders, managing complex priorities, commitments, and business activities.
• Act as a key liaison between executives and internal and external stakeholders, maintaining effective relationships and ensuring timely communication.
• Manage complex calendars, meetings, travel arrangements, and competing scheduling requirements, exercising sound judgement and discretion.
• Prepare and coordinate executive correspondence, briefings, reports, presentations, and other high-quality documentation.
• Coordinate executive meetings, committees, workshops, and events, including agenda preparation, secretariat support, and action tracking.
• Drive efficient executive office operations by improving processes, monitoring deliverables, and ensuring the timely completion of key actions.

Skills & Experience

• Demonstrated experience providing high-level executive support to senior executives or leadership teams within complex environments.
• Exceptional organisational skills with the ability to manage competing priorities, work autonomously, and deliver outcomes under pressure.
• Strong stakeholder management and relationship-building skills, with the ability to engage confidently across all levels of an organisation.
• Excellent written and verbal communication skills, including the preparation of executive-level correspondence, reports, briefings, and presentations.
• Proven ability to exercise sound judgement, maintain confidentiality, and proactively identify and resolve issues with minimal direction.
• Advanced proficiency in Microsoft 365 and experience using corporate systems to support executive operations, governance, and business activities.

• Experience supporting SES, Executive Leadership Team (ELT), General Manager, Director, or equivalent executive-level positions.
• Experience providing secretariat support to executive committees, boards, or governance forums.
• Relevant qualifications in Business Administration, Executive Support, Management, or a related field.

Due to the nature of this role, this job is open to Australian Citizens only.

Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.

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