Executive Assistant / Paralegal | APS4

Beaumont&Beaumont; Canberra; On-site; AUD 70,000 - 85,000; Full time

Job summary

Beaumont&Beaumont in Canberra is seeking an Executive Assistant/Paralegal at the APS4 level to join the Legal Advice and Legislation Branch. The role is full-time for an initial 6 months, with a possible short extension and an in-office setting.

Key duties include diary and schedule management, liaison with internal and external stakeholders, and providing administrative and paralegal support to senior lawyers. Strong communication and government familiarity are essential.

Qualifications

• Experience in the legal industry as a Paralegal, Executive Assistant, or high-level administrative support to senior lawyers.
• Experience in Commonwealth Government Departments or law firms is valued.
• Strong written and oral communication skills and professional interaction with internal and external stakeholders.
• Understanding of government processes, confidentiality, and legislative/regulatory frameworks.
• Ability to work under general direction, take initiative and work well in a team.
• Highly organized with the ability to meet deadlines and adapt to change.

Responsibilities

• Manage SES staff schedules, diary appointments, meetings and priority papers.
• Greet visitors, respond to calls and emails, provide high level customer service.
• Provide administrative and paralegal support: note-taking, minutes, action items, leave register.
• Assist with basic legal research and locating legislation, case law and guidance material.
• Support matter intake, triage, tracking, and deadlines with lawyers.
• Maintain document management and ensure compliance with record-keeping rules.
• Coordinate procurement of external legal services and track expenditure.
• Arrange meetings with internal/external stakeholders and prepare necessary information.
• Administer and book travel including related cost centres for the General Counsel.

Skills

Paralegal experience

Executive Assistant

Diary management

Stakeholder comms

Job description

Beaumont&Beaumont are seeking applications for an Executive Assistant/Paralegal at the APS4 equivalent level to join the Legal Advice and Legislation Branch of a Commonwealth Government Department in Canberra.

This role is for full-time hours, and for an initial period of around 6 months, with the opportunity for a short extension.

Full-time hours.

Work-life balance with regular office hours.

• Competitive pay
• Opportunity for Commonwealth Government experience in a legal environment
• Highly professional workplace

Key Skills and Experience

Previous work in the legal industry as a Paralegal, Executive Assistant, or doing high level administrative functions in front-of-office roles, and/or providing a full spectrum of support (diary management, matter management, etc) to senior executives/lawyers will be highly regarded.

Previous experience working in Commonwealth Government Departments, and/or law firms will be highly regarded.

Extremely strong written and oral communication skills and able to communicate effectively and professionally with internal and external stakeholders.

Understanding of Government processes, confidentiality requirements, legislative and regulatory frameworks.

Ability to work under general direction, take initiative, and work well in a team to support other roles and functions.

Extremely organised, able to work to deadlines and adaptable to change.

Ability to prioritise, multi-task and display a high level of accuracy and attention to detail.

Duties

Managing SES staff work schedule including telephone calls, electronic diary appointments, organisation of meetings and relevant papers, and drawing attention to matters of priority

Acting as the first point of contact and coordination including greeting visitors, receiving and responding to phone calls, emails and correspondence and ensuring a high level of customer service to all staff and external parties

Providing administrative and paralegal support to the Branch including taking file notes, Minutes and action items for key meetings, coordination of phone lists, leave register, senate estimates responses, property and accommodation

Assisting with basic legal research, including locating legislation, instruments, case law, legal guidance material and departmental records to support legal officers

Assisting with matter intake, triage and tracking, including maintaining matter lists, monitoring deadlines and following up action items with lawyers

Supporting document management for legal matters, including collating attachments, maintaining accurate records and ensuring documents are saved in accordance with departmental requirements

Assisting with the procurement of external legal services and tracking of expenditure for outsourced work

Coordinating meetings with internal and external stakeholders and ensuring the SES has all required information for meetings

Administering and booking travel including reconciliation and maintenance of all travel and credit card accounts and cost centre codes associated with the General Counsel

Other Important Information

While flexible work or work from home may be available for this role, this will be determined subject to operational needs and approval from the client. Candidates should therefore be prepared for this role to be an in-office role.

Applications for this role will close COB 20 September 2026.

To be eligible for this role you must have an existing minimum Baseline Security clearance that is current or that was very recently made inactive.

A one page statement addressing the above Skills and Experience, as well as Duties will be advantageous to your application, but is not a requirement to apply.