Executive Assistant

Troocoo; Brisbane; Sur place; AUD 70 000 - 95 000; Plein temps

Résumé du poste

Troocoo Pty is seeking a highly organised Executive & Personal Assistant to support business owners across a growing fitness and wellness group in Brisbane. You will manage both professional and personal commitments, ensuring smooth day-to-day operations while staying one step ahead and taking ownership of tasks.

You will handle calendars, emails, onboarding, and coordination of invoices and services, providing proactive, confidential support across multiple locations as the business expands.

Qualifications

• Experience as an EA/PA or Office Manager.
• Experience supporting business owners or senior executives.
• Discretion and confidentiality.
• Strong organisational and time-management skills.
• Proactive, able to work independently and take ownership.

Responsabilités

• Manage calendars, appointments and email correspondence.
• Monitor inboxes and social enquiries with timely responses and follow-up.
• Coordinate invoices, payments for approval and insurance docs.
• Support onboarding of staff and instructors; track paperwork.
• Track deadlines, manage tasks and ensure actions are completed.
• Coordinate household services and local errands as needed.
• Provide cross-location administrative support for multiple ventures.

Connaissances

Executive support

Personal assistance

Office management

Calendar management

Time management

Communication

Description du poste

An exciting opportunity is available for a highly organised and proactive Executive & Personal Assistant to join a growing fitness and wellness business with multiple locations across Brisbane.

With continued business growth, new locations opening and further expansion underway, this is a fantastic opportunity to become a trusted right-hand person to the business owners, providing support across both business operations and personal commitments.

This is a varied, hands-on role suited to someone who enjoys taking ownership, staying one step ahead and making a genuine difference to the day-to-day running of a growing business.

The Opportunity

Working closely with the business owners, you will provide comprehensive executive, administrative and personal support, ensuring their professional and personal commitments are organised and running smoothly.

Your responsibilities will include:

• Managing calendars, appointments and email correspondence.
• Monitoring business inboxes and Instagram enquiries, ensuring timely responses and follow-up.
• Coordinating invoices, preparing payments for approval and maintaining insurance documentation.
• Supporting staff and instructor onboarding, including following up outstanding paperwork.
• Tracking deadlines, managing task lists and ensuring important actions are completed.
• Coordinating household services, including cleaners, dog walkers and maintenance providers.
• Assisting with local errands, post office collections and general personal administration.
• Providing broader administrative support across multiple business locations and new ventures.

An exciting opportunity is available for a highly organised and proactive Executive & Personal Assistant to join a growing fitness and wellness business with multiple locations across Brisbane.

With continued business growth, new locations opening and further expansion underway, this is a fantastic opportunity to become a trusted right-hand person to the business owners, providing support across both business operations and personal commitments.

This is a varied, hands-on role suited to someone who enjoys taking ownership, staying one step ahead and making a genuine difference to the day-to-day running of a growing business.

The Opportunity

Working closely with the business owners, you will provide comprehensive executive, administrative and personal support, ensuring their professional and personal commitments are organised and running smoothly.

Your responsibilities will include:

• Managing calendars, appointments and email correspondence.
• Monitoring business inboxes and Instagram enquiries, ensuring timely responses and follow-up.
• Coordinating invoices, preparing payments for approval and maintaining insurance documentation.
• Supporting staff and instructor onboarding, including following up outstanding paperwork.
• Tracking deadlines, managing task lists and ensuring important actions are completed.
• Coordinating household services, including cleaners, dog walkers and maintenance providers.
• Assisting with local errands, post office collections and general personal administration.
• Providing broader administrative support across multiple business locations and new ventures.

About You

You are someone who thrives on being organised, enjoys variety and takes pride in making things happen behind the scenes.

Ideally, you will bring:

• Previous experience in an Executive Assistant, Personal Assistant, Office Manager or similar role.
• Experience supporting business owners, founders or senior executives.
• Confidence managing both professional and personal responsibilities.
• Exceptional organisation and time management skills.
• A proactive approach, with the ability to anticipate needs and work independently.
• Strong communication skills and the confidence to follow up outstanding tasks.
• A high level of discretion and an understanding of confidentiality.
• A hands-on attitude and willingness to get involved wherever needed.

What's on Offer?

• Full-time, permanent opportunity based in Brisbane.
• Salary package reflective of experience.
• Opportunity to work closely with business owners in a growing organisation.
• A varied role with genuine autonomy and ownership.
• Be part of an exciting fitness and wellness business expanding across Brisbane.
• The opportunity to make the role your own as the business continues to grow.