Executive Assistant, Marketing & Business Support

MAYDAY Recruitment Group; Brisbane; On-site; AUD 42,000 - 62,000; Part time

Job summary

MAYDAY Recruitment Group in Brisbane is seeking an Executive Assistant in a flexible, part-time capacity. Role spans executive support, marketing and business operations with a hands-on, adaptable approach.

The position involves diary management for the CEO, content creation for marketing channels, and light bookkeeping. Flexible hours and a dynamic team environment offered to the right candidate.

Qualifications

• Experience across executive support, marketing and business admin.
• Strong written and verbal communication skills.
• Ability to coordinate with external accountants and finance contacts.

Responsibilities

• Provide diary management and inbox coordination for the CEO.
• Create marketing content for LinkedIn, website and EDMs.
• Assist with bookkeeping and day-to-day finance administration.
• Coordinate projects, events and wider business initiatives.

Skills

Diary management

Marketing support

Content creation

Bookkeeping basics

Job description

Executive Assistant, Marketing & Business Support

Brisbane | Part-Time Preferred | Flexible Hours

A diverse role combining executive support, marketing and business operations

We're looking for a proactive, commercially minded all-rounder to join a growing business in a varied role spanning executive support, marketing, finance administration and wider business operations.

This is much more than a traditional EA position. While you'll provide support to the CEO, a significant part of your role will focus on marketing, content creation and helping build the business's brand and market presence. You'll also assist with bookkeeping and finance administration, working alongside the external accountant to help keep business processes running smoothly.

Working closely with multiple team members, you'll bring flexibility, initiative and a hands-on approach to supporting the broader business. This is an opportunity for someone who enjoys variety, takes ownership and wants to make a meaningful contribution across different areas of a business.

Part-time hours are preferred, with flexibility around the right arrangement.

About the Role

This is a varied position requiring someone comfortable moving between executive support, marketing and business administration.

Executive Support & Coordination

• Provide executive support to the CEO, including diary management, inbox coordination, meetings and follow-ups.
• Help manage priorities, coordinate actions and ensure key tasks and initiatives stay on track.
• Prepare presentations, reports, correspondence and business documentation.
• Coordinate projects, events, meetings and wider business initiatives.
• Work collaboratively with multiple team members, providing support where needed across the business.

Marketing & Business Development

• Take an active role in delivering marketing activities, with marketing forming a significant part of the position.
• Coordinate and create content for LinkedIn, the website, EDMs and other marketing channels.
• Develop marketing collateral, presentations, proposals and other branded materials.
• Support content planning, campaign coordination and the consistent delivery of marketing initiatives.
• Liaise with external marketing, creative and digital providers to coordinate activities and deliverables.
• Assist with business development initiatives, networking, events and client relationship activities.
• Identify opportunities to improve the business's brand presence, marketing processes and overall effectiveness.

Finance & Business Administration

• Assist with bookkeeping and day-to-day finance administration.
• Work alongside the external accountant to coordinate financial information, documentation and reporting requirements.
• Help maintain accurate records, organise invoices and receipts, and support accounts administration.
• Contribute to improving administrative processes, systems and business operations.

About You

You're a capable, organised and adaptable professional who enjoys variety and is comfortable wearing multiple hats. You understand that success in this role means contributing across the business, rather than working exclusively as an EA to the CEO.

You’ll ideally bring:

• Experience in a broad administrative, EA, marketing or business support role, with the ability to work across multiple functions.
• Strong marketing and content creation capabilities, including experience with LinkedIn, websites, EDMs or digital marketing channels.
• Excellent written communication skills and the ability to create engaging, professional marketing content.
• Experience with bookkeeping, finance administration or accounts support, with the confidence to work alongside an external accountant.
• Strong organisational skills and attention to detail, with the ability to manage competing priorities.
• Confidence working with multiple stakeholders and supporting different team members across the business.
• Strong Microsoft Office 365 skills; experience with Canva and relevant marketing platforms is advantageous.
• A proactive, hands-on approach, with the initiative to identify what needs to be done and follow it through.
• Flexibility, sound judgement and a willingness to step outside your core responsibilities when required.
• A commercially minded approach and a genuine interest in contributing to business growth.

Why Join?

This is an opportunity to step into a genuinely diverse role where you can apply your skills across executive support, marketing and business operations.

You'll have the opportunity to take ownership of marketing activities, contribute ideas, improve processes and work closely with a range of people across a growing business. Your contribution will extend beyond administration, giving you the chance to make a tangible impact on how the business operates and presents itself to the market.

With part-time hours preferred and flexibility around the right arrangement, this could suit an experienced all-rounder looking for a varied role with autonomy and scope to contribute.

If you're adaptable, commercially minded and enjoy bringing together people, marketing and business operations, we'd love to hear from you.