Executive Assistant/Office Manager

Aegis Property Group; Brisbane; Sur place; AUD 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Car space

Weekly group PT session

Quarterly team social events

Modern offices in Fortitude Valley

Résumé du poste

Aegis Property Group in Brisbane is seeking an experienced Executive Assistant to support the Managing Director and leasing team. This hands-on role blends executive support with light office management, ensuring smooth day-to-day operations and a welcoming front-of-house.

You will coordinate diaries, draft documents, prepare presentations in Canva, and liaise with clients. A proactive, detail-focused communicator with 3+ years in similar roles will thrive in this growing property firm.

Qualifications

• At least 3 years' experience as an Executive Assistant, Office Manager or similar role.
• Exceptional attention to detail; documents and emails must be right the first time.
• Strong written communication skills and professional presence.

Responsabilités

• Provide executive support to the Managing Director and leasing team.
• Manage front-of-house and office operations to keep spaces presentable and well stocked.
• Format and edit documents, build Canva presentations using templates, and maintain branding.

Connaissances

Attention to detail

Written communication

Organisation

Calm under pressure

Problem solving

Outils

Microsoft 365

Canva

Description du poste

Aegis Property Group – Fortitude Valley QLD

Aegis Property Group is a commercial property firm that specializes in office leasing and property management within the Brisbane metro area. We offer a well‑known, market‑leading office leasing service and have a growing property management division. We're looking for an experienced, full‑time Executive Assistant to be the right hand to our Managing Director and leasing team, with a sprinkle of office managerial items to help out with.

This is a new, combined role and a key hire for us. You'll be the first face clients and visitors see and the person our leasing team turns to when something needs sorting. You'll also be the go‑to support for a Managing Director who is very much on the tools, keeping the day‑to‑day running smoothly behind the scenes. This isn't an email‑or diary‑heavy EA role. It's about being hands‑on and getting things done.

Key responsibilities

Executive support to the Managing Director

• Look ahead in the MD's diary and anticipate what's needed to keep his week running smoothly
• Turn the MD's voice notes into clear written actions, then follow them through
• Action requests from the MD and respond to some internal emails where needed (he manages his own inbox)
• Draft lease proposals
• Printing, document pick‑ups and drop‑offs around the CBD, and ad hoc tasks as they come up
• Plan travel and time away
• Help with personal, household and community sporting club admin

Office management

• Own the front‑of‑house experience, so clients and visitors are welcomed and looked after from the moment they arrive
• Run the office day to day, keeping the space, meeting rooms and kitchen well stocked and presentation‑ready
• Be the first point of contact for the team on printer, Telstra and IT issues, working with our IT provider
• Set the tone of the office and help create a positive, welcoming place to work

Team support

• Format and edit documents, including Word files and PDFs
• Build presentations in Canva using our existing templates
• Keep team templates and branded materials consistent and up to date

About you

You're sharp, organised and one step ahead. You notice the small things others miss, and you'd rather sort a problem than flag it. You're comfortable supporting a fast‑moving, hands‑on director.

You'll bring

• At least 3 years' experience as an Executive Assistant, Office Manager or in a similar role, ideally in commercial real estate or professional services
• Exceptional attention to detail. Your documents, emails and diary entries are right the first time
• Strong written communication
• Confidence with Microsoft 365 (Outlook, Word, Excel) and Canva
• Patience with IT complaints
• At outgoing personality that is prepared to problem solve
• Calm under pressure and comfortable juggling competing priorities
• A warm, professional presence with clients and visitors

What we offer

• A newly created role with real ownership and room to shape how it runs
• A small, close‑knit team in a growing business
• Your own car space
• Weekly group PT session
• Quarterly team social events
• Modern offices in Fortitude Valley