Executive Assistant

Future Kidz Academy Pty Ltd; Brisbane; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Working from home 1-2 days per week

Free parking

Employee Assistance Program

Modern open plan offices

Casual and professional team

Annual salary reviews

Job summary

Future Kidz Academy Pty Ltd in Spring Hill is seeking an Executive Assistant to support the C-suite and board members in a dynamic, child-safe startup environment. You will manage diaries, travel, board reporting and engage with senior stakeholders, including departmental heads and our People & Culture team.

The role requires discretion, strong MS Office skills, and the ability to handle multiple executives with grace.

Qualifications

• Experience supporting multiple Executives simultaneously.
• Strong Microsoft Office skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to meet strict deadlines and manage competing priorities.
• Working with Children Check – Blue Card, willingness to obtain.
• Experience in a start-up environment is desirable.

Responsibilities

• Coordinate travel arrangements and diary management for executives.
• Prepare written communications and board reports.
• Triage requests using prioritization and investigative skills.
• Assist with basic marketing coordination, social media and PR as needed.
• Manage events, procurement, and expense claims.
• Provide general office administration and records management.
• Support Project Manager and deliver ad-hoc duties during growth.

Skills

Diary management

Travel coordination

Board reporting

Microsoft Office

Discretion

Deadline driven

Executive support

Communication

Public relations

Social media

Video editing

Education

Bachelor’s degree in business administration or equivalent

Tools

Microsoft Outlook

Job description

Future Kidz Academy Pty Ltd – Spring Hill QLD

Future Kidz Academy is an exciting new childcare and early education provider. Our leadership team all have extensive experience in the industry and a wealth of knowledge in the education of early learners. We believe our children represent “where little futures shine”.

Due to growth, we are seeking to add an Executive Assistant to our vibrant and fun team in Spring Hill. The Executive Assistant provides proactive, confidential and professional support to FKA’s C-suite, enabling the executive team to focus on leadership, service quality and the performance and growth of our early childhood education and childcare services.

You will be providing executive support to a CEO, COO, CFO, Board members, a Project Manager, and working closely with senior stakeholders such as Department Heads and our People & Culture team.

Job responsibilities will include coordinating travel arrangements, diary management, preparing written communications and board reporting, triaging requests of the Executive team using prioritization and investigative skills, basic marketing coordination, acting as the "face of the executive team", events management, procurement, preparing expense claims and general office administration, records management, support to our Project Manager, and ad-hoc duties as we expand; requiring agility, resilience and a proactive approach from the successful incumbent.

The role will require you to be/have:

• A self-starter / self-motivated – ability to work autonomously
• Have extensive experience supporting multiple Executives simultaneously
• Highly skilled in Microsoft suite
• Exceptional discretion, sound judgement and tact, attention to detail and a calm, practical approach to sensitive/confidential matters and competing demands
• Focused on always meeting strict deadlines
• A qualification in business administration or a related field is desirable; equivalent relevant experience is highly valued
• Experience with social media coordination, video production/editing, and/or public relations is desirable
• Working with Children Check – Blue Card, including National Criminal History Check (or willingness to obtain) – we are a child-safe business
• Humility to be comfortable doing basic office administration, as well as executive support and duties that are in-between
• Agility and resilience – we are a rapidly expanding business with extensive growth plans throughout 2027 and 2028 (role will develop into a Senior EA role with time and strong performance/commitment)
• Business acumen and exceptional verbal/written communication skills
• Comfortable with an early Jan 2027 commencement
• Experience working in a start-up (highly desirable)
• Highly competitive salary
• Access to our Working from Home Policy 1-2 days per week
• Free parking
• Access to our Employee Assistance Program
• Modern open plan offices
• Casual AND professional team environment – we are fun & vibrant
• Highly experienced executive team
• REAL annual salary reviews, linked to performance and loyalty

Be part of something special. Collaborative work environment.

Do you have a passion for executive support, as well as partnering with operational leaders to achieve business outcomes?

We are a child-safe organisation that offers work opportunities to people from all cultural backgrounds and gender representations. As an Employer of Choice in early childhood education and childcare, we aim to create inclusive spaces that are focused on equality and fairness for all children and staff.