Executive Administration Officer

Mulungu Aboriginal Corporation; Mareeba Shire; Presencial; AUD 70 000 - 90 000; Tempo integral

Resumo da oferta

Mulungu Aboriginal Corporation Primary Health Care Service is seeking an Executive Administration Officer to provide confidential executive support to the CEO, Deputy CEO and Corporate Services team. The role also covers governance, meeting administration, documentation management and efficient office operations.

Applicants should have a Certificate IV or higher in Business Administration or related field, at least three years’ experience supporting boards or executives, and strong Microsoft

Qualificações

• Certificate IV or higher in Business Administration, Governance, Management or related field.
• Minimum three years’ experience providing executive or board support.
• Experience preparing agendas, papers and minutes for Boards.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage competing priorities.
• High accuracy and discretion with confidentiality.
• Understanding of governance principles and Board processes.
• Advanced Microsoft Office skills (Word, Excel, Outlook, Teams, PowerPoint).
• Ability to liaise respectfully with senior managers, agencies and the public.

Responsabilidades

• Provide high-level confidential executive and administrative support to the CEO, Deputy CEO and Corporate Services team.
• Support governance and Board operations, including meeting coordination, electronic meeting administration, and minute preparation.
• Own key records, document control and office administration processes using approved systems and digital tools.
• Deliver professional reception and stakeholder support while maintaining a culturally safe approach and strong compliance practices.

Conhecimentos

Meeting coordination

Governance support

Records management

Confidentiality

Stakeholder support

Office administration

Digital tools

Formação académica

Certificate IV or higher in Business Administration/Governance/Management

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

PowerPoint

Descrição da oferta de emprego

• Provide high-level, confidential executive and administrative support to the CEO, Deputy CEO and Corporate Services team.
• Support governance and Board operations, including meeting coordination, electronic meeting administration, and minute preparation.
• Own key records, document control and office administration processes using approved systems and digital tools.
• Deliver professional reception and stakeholder support while maintaining a culturally safe approach and strong compliance practices.

Mulungu Aboriginal Corporation Primary Health Care Service (Mulungu) is an Aboriginal Community Controlled Health Service delivering health and wellbeing services to a designated geographical area within Mareeba and surrounding districts.

Mulungu provides services across four tiers-Health Services, Education Services, Community Services and Corporate Services-working together to support outcomes for Aboriginal and Torres Strait Islander communities.

Executive Administration Officer

• Provide high-level, confidential executive and administrative support to the CEO, Deputy CEO and Corporate Services team.
• Support governance and Board operations, including meeting coordination, electronic meeting administration, and minute preparation.
• Own key records, document control and office administration processes using approved systems and digital tools.
• Deliver professional reception and stakeholder support while maintaining a culturally safe approach and strong compliance practices.

About Mulungu

Mulungu Aboriginal Corporation Primary Health Care Service (Mulungu) is an Aboriginal Community Controlled Health Service delivering health and wellbeing services to a designated geographical area within Mareeba and surrounding districts.

Mulungu provides services across four tiers-Health Services, Education Services, Community Services and Corporate Services-working together to support outcomes for Aboriginal and Torres Strait Islander communities.

Role overview

The Executive Administration Officer is responsible for confidential and personal administrative support for the CEO, Deputy CEO, the Board of Directors and the Corporate Services team. The role also supports governance processes, project and meeting administration, documentation management, and office operations including digital record keeping.

This position helps ensure executive and Board functions operate effectively, with governance, documentation and compliance aligned to organizational requirements, applicable funding agreements and operational planning.

Candidate profile

Mulungu is looking for an experienced administration professional who can manage confidentiality, support governance processes, and deliver accurate documentation and meeting support. You will be comfortable working with senior leaders, managing competing deadlines, and maintaining high standards in records management and compliance.

• Certificate IV or higher qualification in Business Administration, Governance, Management or a related field, or equivalent demonstrated experience.
• Minimum three years’ experience providing executive or board support.
• Demonstrated experience preparing agendas, meeting papers and minutes for Boards.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• High accuracy and attention to detail, including a strong ability to maintain confidentiality and discretion.
• Understanding of governance principles and Board processes.
• Well-developed computer skills, including the ability to operate databases and relevant software. Advanced Microsoft skills including Word, Excel, Outlook, Teams and PowerPoint
• Sound interpersonal communication skills and the ability to liaise respectfully with senior managers, other agencies and members of the public.
• Current Queensland C Class Driver License, Current Working with Children (Blue Card), Current National Police Check or ability to obtain prior to commencement.
• Ability to work respectfully and effectively with Aboriginal and Torres Strait Islander people, families and communities.

Desirable (not mandatory): experience working within an Aboriginal Community Controlled Health Organization, and understanding of the Privacy Act, Corporations Act and relevant funding compliance requirements.