Administration Officer

Kurbingui Youth Development; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Kurbingui Youth Development is seeking an Administration Officer to deliver reception, administration and customer service across programs, supporting staff and clients in a welcoming, professional manner.

Reporting to the Administration Manager, you will manage calls, inquiries, mail, room bookings and compliance records, while contributing to teamwork and continuous improvement across the organisation in Greater Brisbane, with some travel to satellite offices.

Qualifications

• Minimum 2 years' experience in an administration role.
• Proficient in Microsoft Office 365 skills, including Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• Ability to manage competing priorities and work collaboratively within a team.
• Must have Current Driver Licence
• Current Blue Card (Working with Children Check)
• Current National Police Check (issued within the past two years)
• Current NDIS Worker Screening Clearance (Yellow Card) or ability to obtain one

Responsibilities

• Manage incoming phone calls, emails and enquiries
• Greet and assist visitors, clients and stakeholders
• Process incoming and outgoing correspondence and mail
• Coordinate meeting room bookings, catering and equipment requirements
• Prepare agendas, meeting minutes and calendar invitations
• Maintain registers, records, databases and filing systems
• Support staff onboarding processes and equipment coordination
• Monitor staff compliance, training and certification records
• Arrange travel and vehicle bookings as required
• Assist with brokerage requests and general administration tasks
• Contribute to continuous improvement initiatives and administrative processes

Skills

Communication skills

Organisational skills

Time management

Attention to detail

Tools

Microsoft Office 365

Xero

Job description

Zillmere, QLD (withoccasional travel to satellite offices)

We strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

Join a Deadly Organisation Supporting our community

Kurbingui Youth & Family Development is an Aboriginalcommunity-controlled organisation committed to empowering Aboriginal and TorresStrait Islander peoples, families, children, young people and Elders acrossGreater Brisbane, Moreton Bay and Southeast Queensland. Guided by our values ofpersonal growth, harmony, accountability, communication and teamwork, wedeliver services that strengthen individuals, families and communities.

We are seeking a highly organised and motivated AdministrationOfficer to provide quality administrative support to our operational andprogram teams while ensuring a welcoming and professional experience for staff,clients, and stakeholders.

About the Role

Reporting to the Administration Manager, you will play a keyrole in the day-to-day operations of our organisation by providing reception,administration and customer service support across multiple programs andservices.

Key Responsibilities

• Manageincoming phone calls, emails and enquiries
• Greetand assist visitors, clients and stakeholders
• Processincoming and outgoing correspondence and mail
• Coordinatemeeting room bookings, catering and equipment requirements
• Prepareagendas, meeting minutes and calendar invitations
• Maintainregisters, records, databases and filing systems
• Supportstaff onboarding processes and equipment coordination
• Monitorstaff compliance, training and certification records
• Arrangetravel and vehicle bookings as required
• Assistwith brokerage requests and general administration tasks
• Contributeto continuous improvement initiatives and administrative processes

About You

To be successful in this role, you will have:

Minimum 2 years' experience in an administration role

Proficientin Microsoft Office 365 skills, including Outlook, Word and Excel

Excellent written and verbalcommunication skills

Strong organisational and timemanagement abilities

High attention to detail andaccuracy

Ability to manage competingpriorities and work collaboratively within a team

Must have Current DriverLicence

Current Blue Card (Working with Children Check)

Current National Police Check(issued within the past two years)

Current NDIS Worker ScreeningClearance (Yellow Card) or ability to obtain one

Highly Regarded

• Experiencewith financial software such as Xero
• Understandingof, or experience working with, Aboriginal and Torres Strait Islander communities and families
• Workwithin a respected Aboriginal community-controlled organisation
• Supportmeaningful programs that make a difference in community
• Joina supportive and collaborative team environment
• Opportunitiesfor professional development and growth
• Bepart of an organisation that values culture, respect, integrity andaccountability

Applications will be reviewed as received.