Administration Officer

Institute For Urban Indigenous Health; Mareeba Shire; On-site; AUD 65,000 - 85,000; Full time

Job summary

Mulungu Aboriginal Corporation Primary Health Care Service is seeking an Executive Administration Officer to provide confidential executive support to the CEO and Deputy CEO, supporting governance, documentation management and board processes.

You will manage confidential records, coordinate meetings and maintain strong compliance while delivering professional reception and stakeholder support within a culturally safe framework.

Qualifications

• Certificate IV or higher in Business Administration, Governance, Management or equivalent.
• Minimum three years’ experience providing executive or board support.
• Experience preparing agendas, meeting papers and minutes for Boards.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to manage competing priorities and deadlines.
• High accuracy and confidentiality; discretion.
• Understanding of governance principles and Board processes.
• Advanced Microsoft skills: Word, Excel, Outlook, Teams, PowerPoint.
• Interpersonal skills to liaise with senior managers, agencies and the public.
• Current Queensland C Class Driver Licence, Working with Children Blue Card, National Police Check or ability to obtain.

Responsibilities

• Provide high-level confidential executive and administrative support to CEO, Deputy CEO and Corporate Services.
• Support governance and Board operations, including meeting coordination and minute preparation.
• Own records, document control and office administration processes.
• Deliver professional reception and stakeholder support with cultural safety and compliance.

Skills

Executive support

Board governance

Meeting coordination

Documentation management

Confidentiality

Communication

Organization

Digital literacy

Education

Certificate IV or higher in Business Administration / Governance / Management

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

PowerPoint

Databases

Job description

Executive Administration Officer – Mulungu Aboriginal Corporation Primary Health Care Service

Mulungu Aboriginal Corporation Primary Health Care Service (Mulungu) is an Aboriginal Community Controlled Health Service delivering health and wellbeing services to a designated geographical area within Mareeba and surrounding districts.

Mulungu provides services across four tiers—Health Services, Education Services, Community Services and Corporate Services—working together to support outcomes for Aboriginal and Torres Strait Islander communities.

• Provide high-level, confidential executive and administrative support to the CEO, Deputy CEO and Corporate Services team.
• Support governance and Board operations, including meeting coordination, electronic meeting administration, and minute preparation.
• Own key records, document control and office administration processes using approved systems and digital tools.
• Deliver professional reception and stakeholder support while maintaining a culturally safe approach and strong compliance practices.

The Executive Administration Officer is responsible for confidential and personal administrative support for the CEO, Deputy CEO, the Board of Directors and the Corporate Services team. The role also supports governance processes, project and meeting administration, documentation management, and office operations including digital record keeping.

This position helps ensure executive and Board functions operate effectively, with governance, documentation and compliance aligned to organisational requirements, applicable funding agreements and operational planning.

Mulungu is looking for an experienced administration professional who can manage confidentiality, support governance processes, and deliver accurate documentation and meeting support. You will be comfortable working with senior leaders, managing competing deadlines, and maintaining high standards in records management and compliance.

• Certificate IV or higher qualification in Business Administration, Governance, Management or a related field, or equivalent demonstrated experience.
• Minimum three years’ experience providing executive or board support.
• Demonstrated experience preparing agendas, meeting papers and minutes for Boards.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• High accuracy and attention to detail, including a strong ability to maintain confidentiality and discretion.
• Understanding of governance principles and Board processes.
• Well-developed computer skills, including the ability to operate databases and relevant software. Advanced Microsoft skills including Word, Excel, Outlook, Teams and PowerPoint
• Sound interpersonal communication skills and the ability to liaise respectfully with senior managers, other agencies and members of the public.
• Current Queensland C Class Driver License, Current Working with Children (Blue Card), Current National Police Check or ability to obtain prior to commencement.
• Ability to work respectfully and effectively with Aboriginal and Torres Strait Islander people, families and communities.

Desirable (not mandatory): experience working within an Aboriginal Community Controlled Health Organization, and understanding of the Privacy Act, Corporations Act and relevant funding compliance requirements.

Position closes on the 25th October at 5 pm -unless filled earlier.

We are an equal opportunity employer and are committed to promoting diversity and inclusion at work. We actively encourage applications from any background.