Executive Admin & Personal Assistant (Diary, HR & Office)

Caspers Pies and Pastries; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Caspers Pies and Pastries in Bayswater seeks an organised Admin/Personal Assistant to support management full-time. You will handle correspondence, diary management, travel arrangements and expense tracking while coordinating meetings and maintaining filing systems.

The role covers general office administration, HR-related tasks and preparation of reports and presentations. A confidential, proactive approach and strong communication skills are essential in our busy bakery environment.

Qualifications

• Proven experience in an administrative or personal assistant role, preferably within a business environment
• Excellent written and verbal communication skills and the ability to interact professionally at all levels
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines

Responsibilities

• Manage correspondence, emails and telephone communications on behalf of management, ensuring messages are handled professionally and promptly
• Maintain and organise filing systems, both digital and physical, ensuring all documents are easily accessible and properly archived
• Prepare and coordinate meetings, including scheduling, agendas, minute-taking and arranging catering or facilities as required
• Provide personal assistance to senior staff members, including diary management, travel arrangements and expense tracking
• Handle general office administration tasks such as ordering supplies, managing inventory and ensuring the office is well-stocked
• Support human resources functions including payroll assistance, staff record maintenance and coordinating employee-related administrative tasks
• Assist with the preparation of reports, presentations and other business documentation
• Liaise with internal and external stakeholders to facilitate smooth business operations
• Maintain confidentiality and discretion when handling sensitive business information

Skills

Organisation

Communication

Diary management

Microsoft Office

Attention to detail

Discretion

Teamwork

Tools

Microsoft Office

Job description

Caspers Pies and Pastries in Bayswater seeks an organised Admin/Personal Assistant to support management full-time. You will handle correspondence, diary management, travel arrangements and expense tracking while coordinating meetings and maintaining filing systems.

The role covers general office administration, HR-related tasks and preparation of reports and presentations. A confidential, proactive approach and strong communication skills are essential in our busy bakery environment.