Executive Admin & Onboarding Coordinator

Prime Creative Media; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Gym

Pool

Spa

Rooftop access

Job summary

Prime Creative Media in Melbourne is seeking an enthusiastic Administration Assistant to join the Melbourne team. This hands-on role supports a wide range of activities across the business, with duties from reports to recruitment screening and office administration.

You'll manage diaries, organise meetings, onboard new staff, maintain documentation and prepare Excel-based reports. A proactive, detail-oriented communicator who can handle confidential information will thrive here.

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent time management and the ability to manage multiple priorities.
• Strong written and verbal communication skills and professional demeanor.
• Ability to handle confidential information with discretion and integrity.
• Proactive, reliable and eager to learn across broader admin tasks.

Responsibilities

• Provide administrative support to the CEO and Executive Management team.
• Manage diaries, coordinate internal meetings and scheduling.
• Coordinate onboarding and training for new team members.
• Maintain, review and update internal documentation.
• Prepare reports and Excel-based data analysis.
• Assist with drafting and updating company policies and internal documents.
• Monitor and respond to emails from the team and external contacts.
• Support recruitment activities including screening applications.
• Coordinate interviews and candidate-related activities.
• Maintain confidential records and office operations.

Skills

Highly organized

Time management

Attention to detail

Written and verbal communication

Professionalism

Multitasking

Excel

Data reporting

Discretion with information

Proactive

Ownership of tasks

Team collaboration

Tools

Microsoft Excel

Job description

Prime Creative Media in Melbourne is seeking an enthusiastic Administration Assistant to join the Melbourne team. This hands-on role supports a wide range of activities across the business, with duties from reports to recruitment screening and office administration.

You'll manage diaries, organise meetings, onboard new staff, maintain documentation and prepare Excel-based reports. A proactive, detail-oriented communicator who can handle confidential information will thrive here.