Administration Assistant

Prime Creative Media; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Gym

Pool

Spa

Rooftop access

Job summary

Prime Creative Media in Melbourne is seeking an enthusiastic Administration Assistant to join the Melbourne team. This hands-on role supports a wide range of activities across the business, with duties from reports to recruitment screening and office administration.

You'll manage diaries, organise meetings, onboard new staff, maintain documentation and prepare Excel-based reports. A proactive, detail-oriented communicator who can handle confidential information will thrive here.

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent time management and the ability to manage multiple priorities.
• Strong written and verbal communication skills and professional demeanor.
• Ability to handle confidential information with discretion and integrity.
• Proactive, reliable and eager to learn across broader admin tasks.

Responsibilities

• Provide administrative support to the CEO and Executive Management team.
• Manage diaries, coordinate internal meetings and scheduling.
• Coordinate onboarding and training for new team members.
• Maintain, review and update internal documentation.
• Prepare reports and Excel-based data analysis.
• Assist with drafting and updating company policies and internal documents.
• Monitor and respond to emails from the team and external contacts.
• Support recruitment activities including screening applications.
• Coordinate interviews and candidate-related activities.
• Maintain confidential records and office operations.

Skills

Highly organized

Time management

Attention to detail

Written and verbal communication

Professionalism

Multitasking

Excel

Data reporting

Discretion with information

Proactive

Ownership of tasks

Team collaboration

Tools

Microsoft Excel

Job description

We're looking for an enthusiastic and highly organised Administration Assistant to join our Melbourne team.

If you enjoy keeping things organised, helping people and being the person others can rely on to get things done, this is an exciting opportunity to build your career in a varied and hands-on administration role.

About Us

Prime Creative Media is Australia's largest B2B Publisher, specialising in integrated marketing communications in high-growth industries. Through our leading publications, events and digital platforms, we connect businesses, professionals and communities to support our purpose of growing individuals, organisations and industries.

We are an independently owned business powered by more than 200 team members across offices in Melbourne, Sydney and London.

We are a business built on Growth, Accountability, Humility and Generosity, with a strong belief that clear expectations, consistent coaching and great systems create great careers.

About the Role

This is a very hands-on administration role where you'll support a wide range of activities across the business.

No two days will look exactly the same. You might be preparing reports, organising meetings, updating internal documentation or supporting our executive team one moment, and then screening a candidate, conducting a reference check or welcoming someone for an interview the next.

The role is heavily administration-focused, so you'll need to enjoy working with detail, data, documentation and competing priorities. You'll also have the opportunity to gain exposure to recruitment, onboarding, training and other people-focused activities as part of your day-to-day work.

In this role, you will:

• Provide administrative support to the CEO and members of the Executive Management team as required.
• Manage diaries, coordinate internal meetings and assist with scheduling.
• Support the organisation and coordination of onboarding and training for new team members.
• Maintain, review and update internal documentation.
• Prepare reports, including Excel-based reporting, data analysis and administrative summaries.
• Assist with drafting, reviewing and updating company policies and internal documents.
• Monitor and respond to emails from team members and external contacts.
• Assist with office management and general administrative requirements.
• Support recruitment activities, including reviewing and screening applications.
• Conduct initial candidate screening where required.
• Welcome candidates to our office and provide office tours.
• Conduct reference checks and assist with other recruitment administration.
• Coordinate interviews and other candidate-related activities.
• Maintain accurate and confidential records.
• Assist with other administrative tasks as required.

About You

You're someone who enjoys being organised, takes pride in getting the details right and is happy to turn your hand to whatever needs doing.

You don't need to have done every part of the role before. What matters most is that you're proactive, reliable, comfortable learning and genuinely interested in developing a broad range of skills.

You will ideally be:

• Highly organised with excellent time management skills.
• Meticulous in your attention to detail and focused on accuracy.
• A strong written and verbal communicator.
• Confident dealing professionally with team members, candidates, managers and external contacts.
• Comfortable managing multiple tasks and changing priorities.
• Proficient in Microsoft Excel, including formulas, data manipulation and spreadsheet management.
• Comfortable preparing reports and working with data.
• Able to handle sensitive and confidential information with discretion.
• Proactive and willing to take ownership of tasks through to completion.
• Positive, helpful and willing to get involved wherever needed.
• Comfortable speaking with candidates and conducting basic screening conversations.
• Curious and excited to learn new systems, processes and skills.
• Aligned with our values of Growth, Accountability, Humility and Generosity.

Why Work With Us?

At Prime Creative Media, we provide clear expectations, practical support and meaningful opportunities to build your skills and career.

You'll benefit from:

• Comprehensive induction, training and ongoing development.
• Support from experienced team members and managers.
• Opportunities to build your skills across administration, recruitment, onboarding and business operations.
• Exposure to senior leaders and different areas of the organisation.
• A varied role where you can build a broad range of professional skills.
• Genuine career progression opportunities within a growing global media business.
• A supportive and high-performing environment.
• A modern, award-winning Docklands office with access to facilities including a gym, pool, spa and rooftop area.

Ready to Build Your Career?

If you're organised, detail-oriented, enjoy helping people and want a role where you can learn, contribute and get involved across a wide range of activities, we'd love to hear from you.