Executive Admin & Delivery Coordinator – Hybrid (Sydney)

Westpac Group; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Culture, Lifestyle and Wellbeing leave

Learning and development opportunities

Job summary

Westpac Group in Sydney is seeking a Team Assistant and Delivery Coordinator to support Chief Product Owners across UCO. This full-time, permanent role offers hybrid working arrangements and a fast-paced, high-visibility environment.

You will coordinate calendars, meetings and events, provide executive support, and help ensure governance and reporting are delivered to a high standard. Ideal candidates are highly organized, with strong stakeholder management, capable of balancing multiple

Qualifications

• Proven experience providing executive, team assistant, project coordination or administrative support in a complex environment.
• Highly organized with the ability to manage competing priorities and complex calendars.
• Strong communication and stakeholder management skills, with confidence supporting senior leaders.
• Proactive, adaptable and discreet, with a customer-focused mindset.
• Proficiency in Microsoft 365 and collaboration tools, with exposure to Agile/Delivery environments.

Responsibilities

• Support Chief Product Owners with high-level administrative tasks and coordination.
• Manage calendars, coordinate meetings and events, and maintain workforce administration activities.
• Support reporting and governance requirements and act as a central coordinating point.
• Aid planning activities, team engagement initiatives and leadership forums.
• Contribute to smooth day-to-day operations across the delivery environment.

Skills

Executive support

Calendar management

Stakeholder management

Proactive & discreet

MS 365 proficiency

Job description

Westpac Group in Sydney is seeking a Team Assistant and Delivery Coordinator to support Chief Product Owners across UCO. This full-time, permanent role offers hybrid working arrangements and a fast-paced, high-visibility environment.

You will coordinate calendars, meetings and events, provide executive support, and help ensure governance and reporting are delivered to a high standard. Ideal candidates are highly organized, with strong stakeholder management, capable of balancing multiple