Team Assistant – Delivery Coordinator (UCO)

Westpac Group; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Culture, Lifestyle and Wellbeing leave

Learning and development opportunities

Job summary

Westpac Group in Sydney is seeking a Team Assistant and Delivery Coordinator to support Chief Product Owners across UCO. This full-time, permanent role offers hybrid working arrangements and a fast-paced, high-visibility environment.

You will coordinate calendars, meetings and events, provide executive support, and help ensure governance and reporting are delivered to a high standard. Ideal candidates are highly organized, with strong stakeholder management, capable of balancing multiple

Qualifications

• Proven experience providing executive, team assistant, project coordination or administrative support in a complex environment.
• Highly organized with the ability to manage competing priorities and complex calendars.
• Strong communication and stakeholder management skills, with confidence supporting senior leaders.
• Proactive, adaptable and discreet, with a customer-focused mindset.
• Proficiency in Microsoft 365 and collaboration tools, with exposure to Agile/Delivery environments.

Responsibilities

• Support Chief Product Owners with high-level administrative tasks and coordination.
• Manage calendars, coordinate meetings and events, and maintain workforce administration activities.
• Support reporting and governance requirements and act as a central coordinating point.
• Aid planning activities, team engagement initiatives and leadership forums.
• Contribute to smooth day-to-day operations across the delivery environment.

Skills

Executive support

Calendar management

Stakeholder management

Proactive & discreet

MS 365 proficiency

Job description

Job Description

• Sydney based

Create your best future and join Westpac as a Team Assistant – Delivery Coordinator (UCO)

• Full-time Permanent opportunity
• Sydney based
• Hybrid working model

What’s the role?

As a Team Assistant & Delivery Coordinator supporting the Chief Product Owners across UCO, you’ll play a pivotal role in keeping teams organised, connected and operating effectively. You’ll provide high-level administrative, coordination and operational support, partnering closely with senior leaders to manage calendars, coordinate meetings and events, maintain workforce administration activities, and support reporting and governance requirements. Acting as a trusted central point of coordination, you’ll help ensure smooth day-to-day operations across the delivery environment while supporting planning activities, team engagement initiatives and leadership forums. This is a fast-paced, highly visible role suited to someone who enjoys working across multiple priorities, building strong stakeholder relationships and driving operational excellence.

What do I need?

• Proven experience providing executive, team assistant, project coordination or administrative support in a complex environment
• Highly organised with the ability to manage competing priorities, coordinate complex calendars and deliver with accuracy under pressure
• Strong communication and stakeholder management skills, with confidence supporting senior leaders and partnering across diverse teams
• Proactive, adaptable and discreet, with a customer-focused mindset and ability to work independently
• Proficiency in Microsoft 365 and collaboration tools, with exposure to Agile, Product, Technology or Delivery environments would be highly regarded

Why join us?

We’re obsessed with becoming our customers #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

• Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
• Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
• Tailored learning and development opportunities to help your grow your career within the bank.
• Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives

We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find out more information and additional contact details by visiting the "People with Disability and/or needing Accessibility Requirements" page on our website.

We’re all about helping our people grow and succeed. Whether you’re a current employee, trainee, or intern, we’re committed to your career development. If you'd like to practise your interview technique or make your CV more impactful before you apply, check out our new self-paced eAcademy course, Prepare for Your Internal Job Search: CV & Interview Essentials. You can also Check out our FAQs and internal support resources here.