Administrative Assistant – Deputy Principal

St Paul's School; Brisbane; On-site; AUD 45,000 - 65,000; Full time

Job summary

St Paul’s School in Brisbane is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative and organisational duties, with a focus on open communication between the Deputy Principal and the School community.

Key responsibilities include managing calendars, coordinating meetings and travel, drafting correspondence, preparing reports, and ensuring information accuracy.

Qualifications

• Recent administration experience in an educational or similar setting.
• Strong organisational and communication skills, written and spoken.
• Proficiency with IT and Microsoft Office suite.
• Ability to handle confidential information with discretion.
• Commitment to school policies and child safety requirements.
• Understanding of appropriate professional boundaries when working with children.

Responsibilities

• Provide high-level administrative support to the Deputy Principal.
• Manage Deputy Principal's calendar, appointments, travel and priorities.
• Liaise with internal and external stakeholders and represent the office professionally.
• Prepare, draft, proofread, and edit correspondence, reports, and briefing notes.
• Coordinate meeting agendas, minutes, and action tracking.
• Provide reception support as needed and assist across the school.
• Promote child wellbeing and safety in line with standards.

Skills

Administration experience

Organisational skills

Interpersonal communication

Written and verbal communication

Microsoft Office

Discretion and confidentiality

Policy compliance

Child safety awareness

Tools

The Alpha School System (TASS)

Job description

ABOUT OUR SCHOOL:

St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.

Introduction

St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.

At St Paul’s School, we pride ourselves on being a community where everyone feels connected, valued, and supported. We foster a strong sense of belonging, creating an environment that nurtures relationships among students, staff, and families.

Description

An exciting opportunity has arisen for a passionate and dedicated Administrative Assistant to support the Deputy Principal.

The role encompasses a broad range of administrative and organisational responsibilities as well as a particular focus on open communication lines between the Deputy Principal and the School community.

Key responsibilities include:

• Provide high-level, comprehensive, proactive administrative support to the Deputy Principal, ensuring the efficient day-to-day operation of the Deputy Principal’s office and supporting the achievement of the School’s strategic priorities and operational objectives.
• Manage the Deputy Principal’s calendar, appointments, meetings, travel arrangements and competing priorities, ensuring effective planning, timely coordination and optimal use of time.
• Liaise and communicate effectively with internal and external stakeholders, professional bodies, staff and members of the School community, fostering positive working relationships and representing the Deputy Principal’s office professionally.
• Prepare, draft, proofread and edit correspondence, reports, presentations, briefing notes, meeting papers, and other documentation as directed by the Deputy Principal.
• Coordinate the preparation and distribution of meeting agendas, reports, briefing papers and supporting documentation, and attend meetings to record accurate minutes, maintain action registers and follow up on outstanding matters as directed.
• Provide relief administration and Reception support as operationally required, and assist with other administrative functions across the School to ensure continuity of service.
• Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.

For more information about this role, please click on the link to view the Position Description.

Skills and Experiences

About You

To be successful in this opportunity, you will require:

• Previous administration experience.
• High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).
• Proficiency with IT applications, including Microsoft Office suite.
• Demonstrated ability to exercise initiative, discretion, judgment, and maintain high confidentiality and integrity.
• Comply with established policies, routines, methods and procedures as required.
• A willingness to support our shared Purpose Statement and the School's values.
• Must be able to demonstrate an understanding of appropriate professional boundaries and standards when working with children and young people.

Desirable Experience & Skills

• Current First Aid qualifications;
• Experience using The Alpha School System (TASS); and
• Experience working in a School.