Administrative Assistant – Deputy Principal

St Paul's; Brisbane; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

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Job summary

St Paul’s School in Bald Hills, Queensland, is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative duties, aligning with the school’s priorities and fostering effective communication within the school community.

Key responsibilities include managing calendars, drafting and editing documents, coordinating meetings and minutes, and providing reception support as needed.

Qualifications

• Previous administration experience.
• High-level organisational, interpersonal, written, and verbal communication skills.
• Proficiency with IT applications, including Microsoft Office suite.
• Demonstrated ability to exercise initiative, discretion, judgment, and maintain high confidentiality and integrity.
• Comply with established policies, routines, methods and procedures as required.
• A willingness to support our shared Purpose Statement and the School's values.
• Must be able to demonstrate an understanding of appropriate professional boundaries with children.
• Experience using Alpha School System (TASS).
• Experience working in a School.

Responsibilities

• Provide high-level, comprehensive administrative support to the Deputy Principal.
• Manage the Deputy Principal’s calendar, appointments, meetings and travel arrangements.
• Liaise with internal and external stakeholders and represent the Deputy Principal’s office professionally.
• Prepare, draft, proofread and edit correspondence, reports and briefing notes.
• Coordinate meeting agendas, reports and supporting documentation; attend meetings to record minutes.
• Provide relief administration and reception support as needed across the School.

Skills

Organisational skills

Interpersonal skills

Written and verbal communication

Discretion and confidentiality

Time management

Tools

Microsoft Office

Alpha School System (TASS)

Job description

Administrative Assistant - Deputy Principal

Posted: 29/10/2026

Closing Date: 29/11/2026

Job Type: Permanent - Full Time

Location: 34 Strathpine Road, Bald Hills, Qld, 4036, Australia

Job Category: Administration

ABOUT OUR SCHOOL:

St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.

At St Paul’s School, we pride ourselves on being a community where everyone feels connected, valued, and supported. We foster a strong sense of belonging, creating an environment that nurtures relationships among students, staff, and families.

Job Description

ABOUT THIS OPPORTUNITY

An exciting opportunity has arisen for a passionate and dedicatedAdministrative Assistantto support theDeputy Principal.

The role encompasses a broad range of administrative and organiser responsibilities as well as a particular focus on open communication lines between the Deputy Principal and the School community.

Key responsibilities include:

• Provide high-level, comprehensive, proactive administrative support to the Deputy Principal, ensuring the efficient day-to-day operation of the Deputy Principal’s office and supporting the achievement of the School’s strategic priorities and operational objectives.
• Manage the Deputy Principal’s calendar, appointments, meetings, travel arrangements and competing priorities, ensuring effective planning, timely coordination and optimal use of time.
• Liaise and communicate effectively with internal and external stakeholders, professional bodies, staff and members of the School community, fostering positive working relationships and representing the Deputy Principal’s office professionally.
• Prepare, draft, proofread and edit correspondence, reports, presentations, briefing notes, meeting papers, and other documentation as directed by the Deputy Principal.
• Coordinate the preparation and distribution of meeting agendas, reports, briefing papers and supporting documentation, and attend meetings to record accurate minutes, maintain action registers and follow up on outstanding matters as directed.
• Provide relief administration and Reception support as operationally required, and assist with other administrative functions across the School to ensure continuity of service.
• Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.

To be successful in this opportunity, you willrequire:

• Previous administration experience.
• High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).
• Proficiencywith IT applications, including Microsoft Office suite.
• Demonstrated ability to exercise initiative, discretion, judgment, andmaintainhigh confidentiality and integrity.
• Comply with established policies, routines, methods and procedures as required.
• A willingness to support our shared Purpose Statement and the School's values.
• Must be able todemonstratean understanding ofappropriate professionalboundaries and standards when working with children and young people.
• Experience usingThe Alpha School System (TASS); and
• Experience working in a School.