Executive Assistant to Deputy Principal | School Operations

St Paul's; Brisbane; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

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Job summary

St Paul’s School in Bald Hills, Queensland, is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative duties, aligning with the school’s priorities and fostering effective communication within the school community.

Key responsibilities include managing calendars, drafting and editing documents, coordinating meetings and minutes, and providing reception support as needed.

Qualifications

• Previous administration experience.
• High-level organisational, interpersonal, written, and verbal communication skills.
• Proficiency with IT applications, including Microsoft Office suite.
• Demonstrated ability to exercise initiative, discretion, judgment, and maintain high confidentiality and integrity.
• Comply with established policies, routines, methods and procedures as required.
• A willingness to support our shared Purpose Statement and the School's values.
• Must be able to demonstrate an understanding of appropriate professional boundaries with children.
• Experience using Alpha School System (TASS).
• Experience working in a School.

Responsibilities

• Provide high-level, comprehensive administrative support to the Deputy Principal.
• Manage the Deputy Principal’s calendar, appointments, meetings and travel arrangements.
• Liaise with internal and external stakeholders and represent the Deputy Principal’s office professionally.
• Prepare, draft, proofread and edit correspondence, reports and briefing notes.
• Coordinate meeting agendas, reports and supporting documentation; attend meetings to record minutes.
• Provide relief administration and reception support as needed across the School.

Skills

Organisational skills

Interpersonal skills

Written and verbal communication

Discretion and confidentiality

Time management

Tools

Microsoft Office

Alpha School System (TASS)

Job description

St Paul’s School in Bald Hills, Queensland, is seeking an Administrative Assistant to support the Deputy Principal. The role covers a broad range of administrative duties, aligning with the school’s priorities and fostering effective communication within the school community.

Key responsibilities include managing calendars, drafting and editing documents, coordinating meetings and minutes, and providing reception support as needed.