Events Air Coordinator

Beaumont People; Sydney; Hybrid; AUD 59,000 - 62,000; Part time

Job summary

Beaumont People is assisting a national peak body with a two-week temporary role to support EventsAir during a busy events period. The position offers an immediate start and a hybrid option in Port Melbourne or fully remote, with equipment required for remote workers.

You will build and update event registration systems in EventsAir, manage abstract submissions, coordinate speakers, and handle attendee data across conferences and summits with strong attention to detail.

Qualifications

• Hands-on EventsAir experience is essential.
• Background in events administration or coordination.
• Ability to hit the ground running with minimal training.

Responsibilities

• Build and update event registration systems in EventsAir.
• Set up and maintain abstract submission portals and workflows.
• Coordinate speakers, including session allocation and programme setup.
• Prepare speaker communications for review and approval.
• Update attendee and exhibitor data using existing records.
• Create and maintain speaker tracking spreadsheets in Excel.
• Check speaker photos and bios for website accuracy.
• Provide general admin support across conferences and summits.

Skills

EventsAir experience

Events administration

Attention to detail

Written and verbal communication

Independent work

Tools

EventsAir

Job description

EventsAir Support | Temporary | Port Melbourne or Remote

Know EventsAir? Available now? This one’s for you.

We’re looking for an experienced EventsAir user to support a national peak body through a busy events period. It’s a short, hands-on assignment where you can make an immediate impact.

• Immediate start - two-week temporary assignment
• $43 to $45 per hour + super
• Monday to Friday, 9:00am to 5:00pm (30-minute lunch break)
• Hybrid in Port Melbourne (Monday to Wednesday in the office, street parking available) or fully remote
• Remote applicants will need their own equipment

About the organisation

Our client is a respected national peak body that brings together government, industry and research partners to deliver conferences, summits and member events across Australia.

You’ll join a friendly team of five, covering a busy period while key team members travel internationally. You’ll report to the Events Manager, with full onboarding and support from the wider team.

What you’ll be doing

• Building and updating event registration systems in EventsAir
• Setting up and maintaining abstract submission portals and workflows
• Coordinating speakers, including session allocation and programme setup
• Preparing speaker communications for review and approval
• Updating attendee and exhibitor data using existing records
• Creating and maintaining speaker tracking spreadsheets in Excel
• Checking speaker photos and bios for website accuracy
• General admin support across several conferences and summits

What you’ll need

• Hands-on EventsAir experience (essential)
• A background in events administration or coordination
• The ability to hit the ground running with minimal training
• Strong attention to detail and organisational skills
• Confidence managing multiple tasks and deadlines
• Clear written and verbal communication
• Comfort working independently in a fast-paced environment

At Beaumont People we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way.

We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities.

We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status.

Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.