Event Coordinator

Apex Event Recruitment; Melbourne; Ibrido; AUD 60.000 - 75.000; Tempo pieno

Descrizione del lavoro

Apex Event Recruitment is seeking an Event Coordinator to join a fast growing boutique events agency delivering premium corporate events across Australia and APAC. You will support planning and delivery of a diverse portfolio including conferences, gala dinners, roadshows, executive programs and brand activations, working closely with senior team members in a hybrid environment.

You will be highly organized, proactive and comfortable managing multiple projects.

Competenze

• Previous experience in Event Coordination or a similar role.
• Experience supporting corporate or B2B events.
• Strong organisational and time management skills.
• Excellent attention to detail and written/verbal communication.
• Ability to manage multiple tasks and deadlines simultaneously.
• Experience with event budgets, quotes and supplier costs.

Mansioni

• Coordinate end-to-end planning of corporate events.
• Work across conferences, galas, roadshows, incentives, executive programs and brand activations.
• Develop event timelines, schedules, run sheets and project documentation.
• Coordinate venues, suppliers, catering, AV and production requirements.
• Assist with accommodation, flights and travel logistics.
• Support delegate registrations and attendee communications.
• Source and brief suppliers across Australia and APAC.
• Maintain strong relationships with hotels and production partners.
• Prepare meeting agendas, notes and briefing documents.
• Coordinate artwork and event assets through to delivery.

Conoscenze

Event coordination

Organization skills

Communication skills

Time management

Team collaboration

Strumenti

Asana

Cvent

Excel

Canva

Descrizione del lavoro

A fast growing boutique events agency is looking for an Event Coordinator to join their collaborative team. The agency delivers premium corporate events and experiences across Australia and the wider APAC region, working across conferences, gala dinners, executive programs, roadshows, incentive events and brand activations.This is a fantastic opportunity for an emerging events professional who wants exposure to high quality corporate events, global clients and projects across Australia and Asia Pacific while developing their career within a supportive agency environment.

Position Terms

• Full Time Permanent Role
• Hybrid and flexible working environment
• Salary: $60,000 to $75,000 plus super
• Opportunity for interstate and APAC travel

The Role

The Event Coordinator will support the planning and delivery of a diverse portfolio of corporate events across Australia and APAC. Working closely with senior members of the events team, you will assist across all elements of event delivery including venues, suppliers, delegate management, production, travel, client communications and onsite operations.This is a hands on role where you will gain exposure to everything from major conferences and multi city roadshows through to gala dinners, executive programs, incentives and brand activations.

Key responsibilities will include:

• Assist with the end to end coordination of corporate events.
• Work across conferences, gala dinners, roadshows, incentives, executive programs and brand activations.
• Develop event timelines, schedules, run sheets and project documentation.
• Coordinate venues, suppliers, catering, AV and production requirements.
• Assist with accommodation, flights and travel logistics.
• Support delegate registrations and attendee communications.
• Source and brief suppliers across Australia and APAC.
• Obtain and compare supplier quotes.
• Coordinate venue bookings and event requirements.
• Assist with food and beverage arrangements.
• Maintain strong relationships with hotels, venues and production partners.
• Support client meetings and regular project updates.
• Prepare meeting agendas, notes, recaps and briefing documents.
• Assist with event presentations and client documentation.
• Maintain professional and responsive communication with clients and suppliers.
• Coordinate event branding, signage and collateral.
• Work closely with designers and creative partners.
• Assist with exhibitor and sponsor requirements.
• Coordinate artwork and event assets through to delivery.
• Support event bump in and bump out.
• Assist with onsite registration and delegate management.
• Coordinate speaker requirements and preparation.
• Support attendee flow and onsite event logistics.
• Work closely with production and technical teams during events.
• Maintain project management boards, trackers and event documentation.
• Assist with purchase orders, supplier invoices and reconciliations.
• Prepare event specifications, schedules and compliance documentation.
• Assist with post event reporting.
• Support senior team members across larger and more complex programs.

The Candidate

The successful candidate will have some previous experience within events and will be looking to continue building their career within a busy corporate events agency. You will be highly organised, proactive and comfortable working across multiple projects at the same time. Experience within an events agency, conference organiser, venue, corporate events environment or similar would be highly regarded.

The successful candidate will also have:

• Previous experience in Event Coordination, Event Administration or a similar events role.
• Experience supporting corporate or B2B events.
• Strong organisational and time management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Confidence communicating with clients, venues and suppliers.
• Experience coordinating event logistics.
• Exposure to delegate registration and attendee management.
• Experience working with venues and event suppliers.
• An understanding of event production and AV would be advantageous.
• Basic experience with event budgets, quotes and supplier costs.
• Confidence managing multiple tasks and deadlines simultaneously.
• Experience with project management or event platforms would be advantageous.
• Experience with Asana, Cvent, Excel or Canva would be highly regarded.
• A proactive and solutions focused approach.
• A professional and reliable working style.
• The ability to remain calm in a fast paced event environment.
• A collaborative team attitude.
• Flexibility to travel interstate and internationally when required.
• A genuine passion for events and desire to continue developing within the industry.

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.

Additional information

• Immediately Available, Permanent Role
• Melbourne, VIC
• Salary $60,000 - $75,000 plus super depending on experience