Hybrid Events Coordinator - Conferences & Speaker Ops

Beaumont People; Melbourne; Hybrid; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Free street parking at Port Melbourne

Job summary

Beaumont People is recruiting on behalf of ITS Australia for an Events Coordinator to support conferences, webinars and member events nationwide. You’ll manage speaker engagement, registrations, logistics, and digital communications while nurturing relationships with sponsors, exhibitors and stakeholders.

Reporting to the Events & Partnerships Manager, you’ll thrive in a collaborative, purpose‑driven environment.

Qualifications

• Experience coordinating conferences, events or webinars for associations or member organisations.

Responsibilities

• Coordinate logistics and delivery of conferences, webinars and member events across Australia.

Skills

Event coordination

Association experience

EventsAir

EdMS & social media

Email marketing (Mailchimp)

Canva

CRM or CMS

Stakeholder engagement

Multisystem proficiency

Tools

EventsAir

Mailchimp

Canva

CRM

CMS

Job description

• Full-time Permanent | NFP Member Association
• $80k + Super (depending on experience)
• Port Melbourne, VIC | Hybrid Working (3 WFO & 2 WFH)

Events Coordinator | ITS Australia

• Full-time Permanent | NFP Member Association
• $80k + Super (depending on experience)
• Port Melbourne, VIC | Hybrid Working (3 WFO & 2 WFH)

About the Organisation
Intelligent Transport Systems Australia (ITS Australia) is the national peak body for advanced transport technology, bringing together government, industry and academia to shape the future of transport in Australia. Representing more than 130 corporate members, ITS Australia delivers industry-leading events, advocacy and collaboration that drive safer, smarter and more sustainable transport outcomes.

About the Role
Reporting to the Events & Partnerships Manager, you'll coordinate and support the delivery of conferences, webinars and member events across Australia. You'll manage speaker engagement, event logistics, registrations, event websites and digital communications, while supporting relationships with members, sponsors, exhibitors and key stakeholders. It's a varied role, ideal for someone looking to build their career in a collaborative and purpose-driven organisation.

Key Responsibilities

• Coordinate logistics and delivery of conferences, events and webinars
• Manage speaker onboarding, communications, registrations and presentation materials
• Build and maintain event registration platforms, event websites and databases
• Support exhibitor and sponsor engagement, ensuring key deliverables are achieved
• Create and distribute EDMs promoting events, speakers and industry initiatives
• Develop social media content to increase engagement and event participation
• Monitor registrations, speaker activity and event performance metrics
• Maintain accurate event and stakeholder data across CRM and event systems
• Provide onsite support at conferences and industry events across Australia
• Work closely with internal stakeholders to ensure seamless event delivery

About You

• Experience coordinating conferences, corporate events or large-scale professional events
• Experience working within an association, peak body, membership organisation or events environment will be highly regarded
• Hands-on experience with EventsAir or a similar event management platform
• Strong written communication skills and confidence creating EDM and social media content
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong stakeholder engagement skills and the ability to build positive relationships
• Comfortable working across multiple systems and learning new technology
• Experience with platforms such as Mailchimp, Canva, CRM or CMS systems
• Exposure to webinars, digital communications or content creation
• A proactive, adaptable and team-oriented approach

Why You'll Love It

• Join Australia's peak body for advanced transport technology
• Work alongside leaders from government, industry and academia
• Hybrid working model with a Port Melbourne office and free street parking
• Opportunity to travel interstate to support major conferences and events
• Supportive, collaborative and highly experienced team
• Genuine opportunity to grow and develop your career as the role evolves
• Flexibility and autonomy with a supportive manager

How to Apply
Apply now or for a confidential discussion, contact Alyssa Long at Beaumont People on 02 9093 4*** or ******@beaumontpeople.com.au

At Beaumont People, we believe a diverse workplace is a happy workplace, and we encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disabilities, and members of the LGBTQIA+ community. Should you require any reasonable adjustments throughout the recruitment process, please let us know how we can support you.

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