Event Workforce Planner & HR Coordinator

Event Operations Group Pty Ltd; Cowes; On-site; AUD 60,000 - 85,000; Full time

Job summary

Event Operations Group Pty Ltd – Cowes VIC is seeking a workforce planning and HR support lead to coordinate recruitment, onboarding and payroll for casual event staff across peak and off-peak periods.

You will work with project and site teams to anticipate requirements, maintain talent pools and ensure compliance with licences and training. This role focuses on accurate rostering and payroll processing for a growing events business.

Qualifications

• Experience in event management, workforce coordination or HR administration.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication; comfortable leading interviews.
• Ability to manage multiple events and high-volume recruitment.
• Knowledge of Australian employment legislation.
• Experience with rostering, timesheets, payroll inputs and records.

Responsibilities

• Act as the central coordination point for workforce planning across all projects, leading end-to-end planning.
• Work with Project Managers, Site Managers and Event Coordinators to understand upcoming requirements ahead of lead times.
• Monitor workforce capacity and flag recruitment needs before shortages occur.
• Develop seasonal workforce plans for peak events and off-season periods.
• Lead end-to-end recruitment for casual event staff; initiate campaigns ahead of demand.
• Build and maintain talent pools for key roles to enable quick fills.
• Coordinate onboarding, inductions, licences, compliance and payroll documentation.
• Own end-to-end preparation and administration of payroll for casual staff.
• Maintain employee records and HR documentation; prepare contracts and variations.
• Coordinate induction, training and competency records across the workforce.

Skills

Workforce planning

Recruitment administration

Payroll administration

HR data reporting

Stakeholder management

Tools

Rostering software

Payroll systems

Applicant tracking system

Job description

Event Operations Group Pty Ltd – Cowes VIC is seeking a workforce planning and HR support lead to coordinate recruitment, onboarding and payroll for casual event staff across peak and off-peak periods.

You will work with project and site teams to anticipate requirements, maintain talent pools and ensure compliance with licences and training. This role focuses on accurate rostering and payroll processing for a growing events business.