Event Workforce Coordinator – Rostering & Staffing

UNAVAILABLE; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Be part of a long-term partnership

World-class event experiences

Career development opportunities

Dynamic event-driven environment

Job summary

Victoria Racing Club (VRC) in Melbourne is seeking a full-time Coordinator Workforce to manage rostering and coordination of a large casual team for race days and major events at Flemington Racecourse. You will work with Operations, HR and Payroll to ensure accurate shifts, records and timely deployment of staff across events.

Role involves rostering across race days and other Melbourne venues, with a focus on high-quality service, staff wellbeing and live-event adaptability in a fast-paced

Qualifications

• Previous experience in workforce coordination, staffing or rostering within a high-volume environment (hospitality, events, venues or similar industries, highly regarded)
• Strong organisational skills with the ability to manage complex rosters under pressure
• An unwavering ability to coordinate teams to deliver optimal service standards
• Clear and confident communicator with a strong focus on team member support
• High attention to detail and strong administrative capability
• Comfortable using workforce management and rostering systems
• Ability to support peak event periods, including weekends and major race days
• Flexible to support and travel to other Melbourne venues

Responsibilities

• Coordinate end-to-end rostering of casual team members across race days, major events and operational periods
• Ensure staffing levels align with operational requirements
• Manage availability, shift allocations, roster changes and last-minute staffing requirements
• Act as the primary point of contact for team members regarding rosters, shifts and staffing enquiries
• Maintain accurate workforce records, availability and compliance
• Provide on-the-ground staffing support during events, including redeployment to meet live operational needs
• Follow up and resolve no-shows and late cancellations to minimise operational impact
• Partner with HR and Operations to support onboarding, inductions and mobilisation of new team members
• Collaborate with Payroll to ensure accurate timesheets, data integrity and reporting
• Support continuous improvement of workforce and rostering processes

Job description

Victoria Racing Club (VRC) in Melbourne is seeking a full-time Coordinator Workforce to manage rostering and coordination of a large casual team for race days and major events at Flemington Racecourse. You will work with Operations, HR and Payroll to ensure accurate shifts, records and timely deployment of staff across events.

Role involves rostering across race days and other Melbourne venues, with a focus on high-quality service, staff wellbeing and live-event adaptability in a fast-paced