Event Planning Executive

Hyatt Regency; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

12 complimentary nights after 90 days

Discounted accommodation for staff and

Rewards and recognition programs

Learning and development opportunities

Uniform provided

Discounted city parking

Career opportunities within Hyatt

Job summary

Hyatt Regency Sydney is seeking an Event Planning Executive to coordinate and manage meetings, incentives, exhibition groups, social events and weddings from post-confirmation by the Sales team through execution and final settlement.

You will guide clients from arrival to departure, building strong relationships and understanding their needs in a fast-paced hotel environment in Sydney’s CBD.

Qualifications

• Prior experience at a similar level in a hotel or hospitality venue; weddings & socials advantageous.
• Excellent organisational and time management skills.
• Exceptional verbal and written communication skills.
• Pride in personal presentation and grooming.
• Desire to develop a career within the Event Planning industry.
• Full Australian working rights and availability to work full-time onsite Monday to Friday.

Responsibilities

• Handling all enquiries with a high level of care and customer service for events up to 250 delegates.
• Actively convert catering enquiries into confirmed catering events and upsell where possible.
• Manage day-to-day administration: proposals within 24 hours, preparation of BEOs, settlement of final accounts.
• Develop and foster future and repeat business opportunities.
• Attend internal and interdepartmental meetings as required.
• Collaborate with Sales, Events Service, Revenue & Group Reservations, Engineering and Culinary across the Hotel.

Skills

Event planning

Client relations

Communication

Organizational skills

Job description

Summary

At Hyatt, there’s a home for every stage of your career. We nurture curiosity and will help you learn new skills that support your personal and professional development. Here, doors are meant to be opened and horizons expanded. With us, you’ll discover a career you didn’t know existed. We continue to strive on building a safe, respectful and inclusive culture for our team members, guests, clients and community.

Organization- Hyatt Regency Sydney

Recently recognised as #2 ranked meeting and events hotel in Asia Pacific by Cvent, we have an exciting opportunity for an Event Planning Executive to join our team. Located adjacent to Darling Harbour in Sydney's Central Business District, Hyatt Regency Sydney is a haven of relaxation for the business or leisure traveler. Our property boasts 878 guestrooms, multiple dining experiences and event spaces.

Benefits for working with Hyatt Include:

• After 90 days of service, 12 complimentary nights of accommodation globally with Hyatt (T&Cs apply)


• Discounted accommodation for associates as well as friend and family


• Rewards and recognition programs


• Learning and development opportunities


• Fully laundered uniform


• Discounted city parking


• The opportunity to join an international group with endless career opportunities

The Role:

As an Event Planning Executive, you will be responsible for the coordination and management of meetings, incentives, exhibition groups, social events and weddings.. Following confirmation of business by the Sales team, the planning, implementation and execution of the event is handed over to you. You will support and guide our clients from arrival to departure, including the final settlement of account. This is the perfect opportunity for an individual with prior event planning experience, who is passionate about building relationships with clients and understanding their needs.

Responsibilities Include:

• Handling all enquiries with a professional manner, demonstrating a high level of care and customer service for events up to 250 delegates


• To actively convert catering only enquiries into a confirmed catering event, demonstrating confidence through call control and upselling


• Managing the day to day administration of events, including sending out of proposals within 24 hours, preparation of BEOs and settlement of final accounts.


• Developing and fostering future and repeat business opportunities


• Attending internal and interdepartmental meetings as required


• Working closely and collaboratively with key departments across the Hotel including the Sales, Events Service, Revenue & Group Reservations, Engineering and Culinary

Our Ideal Candidate will possess:

• Prior experience at a similar level in a Hotel or hospitality venue – background with weddings & socials highly advantageous


• Excellent organisational and time management skills


• Exceptional verbal and written communication skills


• Pride in personal presentation and grooming


• The drive to develop a career within the Event Planning industry
  
• Full Australian working rights and the availability to work full-time onsite Monday to Friday