Event Coordinator - Weddings, Conferences & Socials

Affinity Migration Group Pty; Little Coogee; On-site; AUD 77,000 - 80,000; Full time

Job summary

Coogee Bay Hotel is seeking an organised Events Coordinator to plan, coordinate and execute a wide range of hotel events, from weddings to conferences and social gatherings. You will partner with clients, select venues, arrange catering, AV, and decor, and manage vendor contracts and budgets.

You will liaise with internal teams to ensure flawless on-site execution, deliver excellent guest service, and report on weekly and monthly metrics.

Qualifications

• Experience in event planning or coordination.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Exceptional interpersonal and communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficient in Microsoft Office Suite and event management software.
• Knowledge of the hospitality industry and event trends.
• Diploma or studies that is industry-related is ideal.

Responsibilities

• Collaborate with clients to determine event requirements and objectives.
• Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, and decor.
• Manage event budgets and negotiate contracts with vendors.
• Coordinate with internal departments to ensure seamless execution of events.
• Oversee event logistics, including setup, breakdown, and on-site coordination.
• Provide exceptional customer service and act as the main point of contact for clients.
• Handle any issues or emergencies that may arise during events.
• Conduct post-event evaluations and make recommendations for future improvements.
• The Event Coordinator is the face of the Events team, responsible for events systems maintenance.
• Delivering the sales strategy.
• Developing and maintaining relationships with key stakeholders and existing clients.
• Financial reporting.
• Ensuring exceptional guest service delivery.
• Providing operational & reporting efficiency.
• Managing the sales mailbox.
• Deliver sales strategies designed to exceed budgeted revenues, events and other incremental revenues throughout the venue.
• Adhere to cost expenditure guidelines within the department.
• Review and report on guest feedback to increase guest services.
• Provide statistical weekly and monthly reports in a timely manner

Skills

Event planning

Organizational skills

Attention to detail

Multitasking

Interpersonal communication

Under pressure

Microsoft Office

Hospitality knowledge

Industry-related diploma

Education

Diploma or relevant industry studies

Tools

Event management software

Job description

Coogee Bay Hotel is seeking an organised Events Coordinator to plan, coordinate and execute a wide range of hotel events, from weddings to conferences and social gatherings. You will partner with clients, select venues, arrange catering, AV, and decor, and manage vendor contracts and budgets.

You will liaise with internal teams to ensure flawless on-site execution, deliver excellent guest service, and report on weekly and monthly metrics.