Event Coordinator - (Af262 - Grle-2480-186Trt-2)

Affinity Migration Group Pty; Rockhampton Regional; On-site; AUD 77,000 - 80,000; Full time

Job summary

Coogee Bay Hotel is seeking an organized Events Coordinator to plan, coordinate, and execute weddings, conferences, and social gatherings at a busy venue near public transport in Coogee, NSW. The role involves managing budgets, vendor contracts, and ensuring exceptional guest experiences.

Responsibilities include coordinating with departments, handling on-site logistics, maintaining client relationships, and delivering sales strategies to exceed revenue targets while upholding high service

Qualifications

• Experience in planning or coordinating events.
• Strong organizational and time-management abilities.
• Excellent attention to detail and ability to multitask.

Responsibilities

• Collaborate with clients to determine event requirements and objectives
• Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, and decor
• Manage event budgets and negotiate contracts with vendors
• Coordinate with internal departments to ensure seamless execution of events
• Oversee event logistics, including setup, breakdown, and on-site coordination
• Provide exceptional customer service and act as the main point of contact for clients
• Handle issues or emergencies that may arise during events
• Conduct post-event evaluations and recommendations for improvements
• Deliver sales strategies designed to exceed budgeted revenues, events and other incremental revenues
• Develop and maintain relationships with key stakeholders and existing clients
• Provide financial reporting and reporting efficiency

Skills

Event planning

Organizational skills

Attention to detail

Multitasking

Interpersonal skills

Communication skills

Work under pressure

Education

Diploma in Event/ Hospitality Management

Tools

Microsoft Office Suite

Event management software

Job description

Job Description

Job Brief:
Position: Event Coordinator
Location: Coogee, NSW, CINC, CBH, Cruise Bar, close to public transport
Job type: Full Time, 38 hours/week
Salary range: AUD 76,515 to 80,000

We are seeking a highly organized and detail-oriented Events Coordinator to join our team at Coogee Bay Hotel. As an Events Coordinator, you will be responsible for planning, coordinating, and executing a wide range of events at our hotel. From weddings and corporate conferences to social gatherings and parties, you will play a crucial role in ensuring the success of each event.
Responsibilities:

• Collaborate with clients to determine event requirements and objectives
• Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, and decor
• Manage event budgets and negotiate contracts with vendors
• Coordinate with internal departments to ensure seamless execution of events
• Oversee event logistics, including setup, breakdown, and on-site coordination
• Provide exceptional customer service and act as the main point of contact for clients
• Handle any issues or emergencies that may arise during events
• Conduct post-event evaluations and make recommendations for future improvements
• The Event Coordinator is the face of the Events team, responsible for events systems maintenance
• Delivering the sales strategy
• Developing and maintaining relationships with key stakeholders and existing clients
• Financial reporting
• Ensuring exceptional guest service delivery
• Providing operational & reporting efficiency
• Managing the sales mailbox
• Deliver sales strategies designed to exceed budgeted revenues, events and other incremental revenues throughout the venue.
• Adhere to cost expenditure guidelines within the department.
• Review and report on guest feedback to increase guest services
• Provide statistical weekly and monthly reports in a timely manner

Skills Required:

• Previous experience in event planning or coordination
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to multitask and prioritize tasks effectively
• Exceptional interpersonal and communication skills
• Ability to work well under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite and event management software
• Knowledge of the hospitality industry and event trends
• Diploma or studies that is industry-related is ideal

If you are a creative problem solver with a passion for delivering exceptional events, we would love to hear from you. Join our team at Coogee Bay Hotel and be a part of creating unforgettable experiences for our guests.