Event Coordinator - (Af262 - Grle-2480-186Trt-2)

Affinity Migration Group Pty; Bathurst; On-site; AUD 77,000 - 80,000; Full time

Job summary

Coogee Bay Hotel is seeking a proactive Events Coordinator to join our team in Coogee, NSW. You will plan, coordinate, and execute weddings, conferences, and social events, ensuring seamless delivery from inception to post-event review.

This full-time role (38 hours/week) focuses on delivering exceptional guest experiences, managing budgets, and developing relationships with clients and stakeholders. Strong organizational skills and a proactive approach are essential.

Qualifications

• Experience in event planning or coordination.
• Excellent organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet deadlines.
• Proficient with Microsoft Office and event management software.
• Knowledge of hospitality/event trends.
• Diploma or related studies preferred.

Responsibilities

• Collaborate with clients to determine event requirements and objectives.
• Plan and coordinate all aspects of events including venue, catering, AV, and decor.
• Manage budgets and negotiate vendor contracts.
• Coordinate with internal departments for seamless execution.
• Oversee setup, breakdown, and on-site coordination.
• Provide exceptional customer service and act as the main client contact.
• Handle issues during events and conduct post-event reviews.
• Produce weekly/monthly reports and maintain event systems.

Skills

Strong organizational skills

Time management

Interpersonal and communication skills

Multitasking ability

Calm under pressure

Microsoft Office proficiency

Event management software

Hospitality industry knowledge

Education

Diploma or related studies in hospitality

Tools

Microsoft Office

Event management software

Job description

Job Description

Job Brief:
Position: Event Coordinator
Location: Coogee, NSW, CINC, CBH, Cruise Bar, close to public transport
Job type: Full Time, 38 hours/week
Salary range: AUD 76,515 to 80,000

We are seeking a highly organized and detail-oriented Events Coordinator to join our team at Coogee Bay Hotel. As an Events Coordinator, you will be responsible for planning, coordinating, and executing a wide range of events at our hotel. From weddings and corporate conferences to social gatherings and parties, you will play a crucial role in ensuring the success of each event.
Responsibilities:

• Collaborate with clients to determine event requirements and objectives
• Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, and decor
• Manage event budgets and negotiate contracts with vendors
• Coordinate with internal departments to ensure seamless execution of events
• Oversee event logistics, including setup, breakdown, and on-site coordination
• Provide exceptional customer service and act as the main point of contact for clients
• Handle any issues or emergencies that may arise during events
• Conduct post-event evaluations and make recommendations for future improvements
• The Event Coordinator is the face of the Events team, responsible for events systems maintenance
• Delivering the sales strategy
• Developing and maintaining relationships with key stakeholders and existing clients
• Financial reporting
• Ensuring exceptional guest service delivery
• Providing operational & reporting efficiency
• Managing the sales mailbox
• Deliver sales strategies designed to exceed budgeted revenues, events and other incremental revenues throughout the venue.
• Adhere to cost expenditure guidelines within the department.
• Review and report on guest feedback to increase guest services
• Provide statistical weekly and monthly reports in a timely manner

Skills Required:

• Previous experience in event planning or coordination
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to multitask and prioritize tasks effectively
• Exceptional interpersonal and communication skills
• Ability to work well under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite and event management software
• Knowledge of the hospitality industry and event trends
• Diploma or studies that is industry-related is ideal

If you are a creative problem solver with a passion for delivering exceptional events, we would love to hear from you. Join our team at Coogee Bay Hotel and be a part of creating unforgettable experiences for our guests.