Event Coordinator - (Af262 - Grle-2480-186Trt-2)

Affinity Migration Group Pty; Gladstone Regional; On-site; AUD 77,000 - 80,000; Full time

Job summary

Coogee Bay Hotel is seeking an organized Events Coordinator to plan and execute weddings, conferences, and social gatherings at our venue in Coogee, NSW. The role covers budgeting, vendor contracts, and on-site coordination to ensure exceptional guest experiences.

The successful candidate will have experience in event planning, strong time management, and excellent communication skills within the hospitality industry.

Qualifications

• Experience planning or coordinating events.
• Strong organizational and time management skills.
• Excellent attention to detail and multi-tasking ability.
• Ability to work under pressure and meet deadlines.
• Excellent interpersonal and communication skills.
• Proficient with Microsoft Office and event management software.

Responsibilities

• Collaborate with clients to determine event requirements and objectives.
• Plan and coordinate all aspects of events including venue, catering, AV, and decor.
• Manage event budgets and negotiate contracts with vendors.
• Coordinate with internal departments for seamless event execution.
• Oversee logistics from setup to on-site coordination and breakdown.
• Provide exceptional customer service as the main contact for clients.

Skills

Event planning

Organizational skills

Attention to detail

Multitasking

Interpersonal & communication

MS Office & event software

Hospitality industry knowledge

Education

Hospitality-related diploma

Job description

Job Description

Job Brief:
Position: Event Coordinator
Location: Coogee, NSW, CINC, CBH, Cruise Bar, close to public transport
Job type: Full Time, 38 hours/week
Salary range: AUD 76,515 to 80,000

We are seeking a highly organized and detail-oriented Events Coordinator to join our team at Coogee Bay Hotel. As an Events Coordinator, you will be responsible for planning, coordinating, and executing a wide range of events at our hotel. From weddings and corporate conferences to social gatherings and parties, you will play a crucial role in ensuring the success of each event.
Responsibilities:

• Collaborate with clients to determine event requirements and objectives
• Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, and decor
• Manage event budgets and negotiate contracts with vendors
• Coordinate with internal departments to ensure seamless execution of events
• Oversee event logistics, including setup, breakdown, and on-site coordination
• Provide exceptional customer service and act as the main point of contact for clients
• Handle any issues or emergencies that may arise during events
• Conduct post-event evaluations and make recommendations for future improvements
• The Event Coordinator is the face of the Events team, responsible for events systems maintenance
• Delivering the sales strategy
• Developing and maintaining relationships with key stakeholders and existing clients
• Financial reporting
• Ensuring exceptional guest service delivery
• Providing operational & reporting efficiency
• Managing the sales mailbox
• Deliver sales strategies designed to exceed budgeted revenues, events and other incremental revenues throughout the venue.
• Adhere to cost expenditure guidelines within the department.
• Review and report on guest feedback to increase guest services
• Provide statistical weekly and monthly reports in a timely manner

Skills Required:

• Previous experience in event planning or coordination
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to multitask and prioritize tasks effectively
• Exceptional interpersonal and communication skills
• Ability to work well under pressure and meet tight deadlines
• Proficient in Microsoft Office Suite and event management software
• Knowledge of the hospitality industry and event trends
• Diploma or studies that is industry-related is ideal

If you are a creative problem solver with a passion for delivering exceptional events, we would love to hear from you. Join our team at Coogee Bay Hotel and be a part of creating unforgettable experiences for our guests.