Event and Awards Program Manager

Architecture Media; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Architecture Media is seeking an experienced Events and Awards Project Manager to deliver quality events, conferences and awards for architects and designers. You will lead end-to-end planning, logistics, speaker management and sponsor relations across face-to-face, virtual and hybrid formats.

With 3–5 years of experience, you will coordinate cross-functional teams, manage budgets and deadlines, and ensure exceptional attendee experiences at a dynamic South Melbourne office.

Qualifications

• 3–5 years of hands-on experience delivering conferences, awards programs and events.
• Experience managing both face-to-face and hybrid formats would be advantageous.
• Ability to manage multiple events end-to-end with strong attention to detail.

Responsibilities

• Lead end-to-end planning and execution of events, conferences and awards programs.
• Coordinate logistics, suppliers and service providers to ensure quality delivery.
• Manage speakers, travel, accommodation and presentation materials.
• Oversee participant experience, enquiries, ticketing and award entry support.
• Liaise with sponsors/partners to ensure fulfilment and post-event reporting.
• Collaborate with Sales, Content and Digital Publishing teams and senior leadership.

Skills

Event management

Budget management

Vendor negotiation

Speaker liaison

Project coordination

Stakeholder management

Communication skills

Team collaboration

Education

Event management degree

Tools

Event management software

Job description

Position Summary
This is a hands-on role to deliver quality events, conferences and award programs for a professional audience of architects and designers. Events are varied in content and duration and may be face-to-face, virtual or hybrid in format.This role is a great opportunity for someone with 3-5 years of experience looking to take the next step in corporate event management.

While the company’s priorities across the product portfolio may vary from time to time, the focus of this role is to achieve the best outcome for Architecture Media through:

Conference and awards program management and implementation.

Event logistics management and delivery.

Speaker, participant/delegate and audience management.

Sponsor management and retention.

Reporting directly tothe General Manager Operations,the Events and Awards Project Manager will maintain a close working relationship with other members of the Operations team, as well as members of the Sales, Content and Digital Publishing teams.

Key Accountabilities

Lead the end-to-end planning and successful execution of events, conferences and awards programs, including managing quality and achieving revenue targets.

In consultation with the Communications Manager, preparing event-related communications such as promotional material, prospectuses, reports and web content.

Managing event logistics, including sourcing, appointing and directing suppliers and service providers.

Managing speakers including, for example, presentation material, speaker agreements, travel and accommodation.

Managing the participant experience, handling enquiries, managing ticketing, providing award entry support and the like.

In conjunction with the Sales team, managing sponsor/partner relationships, ensuring agreement fulfilment, quality service delivery and satisfaction, sponsor follow-up and post-event reporting.

Working closely with the senior leadership group and other internal departments as required.

Other associated duties as may be required from time to time.

Note: Some interstate travel and work outside standard business hours will be required.

Key Selection Criteria

Performing successfully in a similar role.

Experience in managing all aspects of large and small events, awards programs and/or conference delivery.

Exceptional project management and organizational skills, includingclient/sponsor liaison, committee management, program coordination, budget management, supplier negotiation and liaison.

Strong written and verbal communication skills.

Outstanding attention to detail and accuracy.

The ability to think strategically, and handle pressure and ambiguity.

The ability to work to budget and tight deadlines.

Polished presentation.

Friendly, confident manner.

A team-focused approach.

Experience and qualifications

At least three years' experience in a similar role.

Experience in relatable industry awards programs and/or conferences would be highly regarded.

Experience in sponsor acquisition/retention would be highly regarded.

Relevant tertiary qualification in event management, project management, marketing, communication and/or business management is preferred.

You must also be an Australian resident or have an appropriate working Visa.

Full-time position.

A spacious light-filled office in an enviable South Melbourne location overlooking Albert Park.

A great team culture.

A full position description can be downloaded at https://architecturemedia.com/vacancies/

Architecture Media is an online and print publisher and events company with its focus on the built environment - practitioners, clients, suppliers and the wider community. Our portfolio includes respected digital and print titles Architecture Australia, Houses and ArchitectureAu.com; events programs the Houses Awards and the Australian Interior Design Awards (as a founding partner); a wide range of events programs under the Design Speaks banner; and more.

Architecture Media is an associate company of the Australian Institute of Architects. Its products are variously endorsed by the Australian Institute of Architects, the Design Institute of Australia and the Planning Institute of Australia.

Architecture Media is an online and print publisher and events company with its focus on the built environment - practitioners, clients, suppliers and the wider community. Our portfolio includes respected digital and print titles Architecture Australia, Houses and ArchitectureAu.com; events programs the Houses Awards and the Australian Interior Design Awards (as a founding partner); a wide range of events programs under the Design Speaks banner; and more.

Architecture Media is an associate company of the Australian Institute of Architects. Its products are variously endorsed by the Australian Institute of Architects, the Design Institute of Australia and the Planning Institute of Australia.