Melbourne Events & Awards Program Coordinator

Australian Institute of Architects; Melbourne; On-site; AUD 77,000 - 94,000; Full time

Job summary

Australian Institute of Architects – Melbourne VIC is seeking three full-time Program Coordinators to join our team and support the delivery of the 2027 program. Reporting to the Head of Programs, these roles will coordinate events, awards and other member programs across assigned states and territories.

You will work with staff, committees, volunteers, suppliers and members to ensure programs are well organized, aligned with national standards and delivered on time, within budgets, and with

Qualifications

• Several years' experience in program coordination, project support, events or administration.
• Ability to manage competing priorities and deadlines.
• Experience supporting committees, advisory groups or volunteers.
• Experience coordinating events or awards programs.

Responsibilities

• Coordinating planning and delivery of events, awards and prizes.
• Supporting member committees, including meetings, agendas, records and communication.
• Managing event logistics, venues, suppliers, catering, registrations and materials.
• Preparing project plans, timelines, run sheets and stakeholder briefings.
• Monitoring program budgets, expenditure and financial reporting.
• Collaborating with marketing, communications, Chapter and finance teams.
• Supporting sponsors, presenters, award recipients and other external stakeholders.
• Ensuring programs meet risk, health and safety and organisational requirements.

Skills

Organisational skills

Events coordination

Budget & reporting

Stakeholder management

Written & verbal communication

Job description

Australian Institute of Architects – Melbourne VIC

Two full-time, 12-month contract positions, immediate start
Salary: up to $85,000 base plus superannuation

The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across Australia and overseas.

We are seeking three Program Coordinators to join our Melbourne team to support the delivery of our 2027 program. Reporting to the Head of Programs, these roles will coordinate the delivery of events, awards, prizes and other member programs across assigned states and territories.

About the role

You will work with staff, committees, volunteers, members, suppliers and other stakeholders to deliver programs that are well organised, consistent and aligned with national standards.

Key responsibilities include:

Coordinating the planning and delivery of events, awards and prizes

Supporting member committees, including meetings, agendas, records and member communication

Managing event logistics, venues, suppliers, catering, registrations and materials

Preparing project plans, timelines, run sheets and stakeholder briefings

Monitoring program budgets, expenditure and financial reporting

Working with marketing, communications, Chapter and finance teams

Supporting sponsors, presenters, award recipients and other external stakeholders

Ensuring programs meet relevant risk, health and safety, and organisational requirements

About you

You will bring:

Several years’ experience in program coordination, project support, events or administration

Strong organisational skills and the ability to manage competing priorities and deadlines

Experience supporting committees, advisory groups or volunteers

Experience coordinating events or awards programs

Confidence managing budgets and financial reporting

Clear written and verbal communication skills

Strong stakeholder management skills and attention to detail

A practical, calm and solutions-focused approach

The roles require the ability to travel interstate and work outside standard business hours when required to support events.

What we offer

Melbourne-based roles working with a team focused on program delivery

The opportunity to support nationally recognised programs across Australia

A collaborative workplace with connections across the architectural profession

If you are an organised coordinator who enjoys bringing people, events and programs together, we would like to hear from you.

Please submit your resume and a brief cover letter outlining your relevant experience.

The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .