Enrolment & Front Office Coordinator

Victorian Government; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Mindalk Primary School seeks an experienced Administration professional to manage enrolment processes, front-office operations and records. You will coordinate enrolment administration, support school leadership, and contribute to a welcoming environment for families.

Key requirements include strong communication, organisation, and proficiency with student-management systems. The role reports to the Principal and Administration Manager, with opportunities to influence school operations in a

Qualifications

• Demonstrated experience in administration, reception or office coordination.
• Strong communication and customer-service skills, with a calm and professional manner.
• Excellent organisation, prioritisation and attention to detail.
• Capacity to work collaboratively and respond flexibly in a busy school environment.

Responsibilities

• Respond to enrolment enquiries from prospective families in a friendly and timely manner.
• Explain enrolment requirements, procedures, timelines, and relevant school policies.
• Process applications and maintain accurate, up-to-date student and family records.
• Check application documents, follow up on missing information, and coordinate Family Meetings, tours, or transition visits as needed.
• Work with school leaders, teachers, and administration staff to support enrolment decisions and student transitions.
• Communicate enrolment outcomes and next steps to families.
• Maintain confidentiality and handle sensitive information appropriately.
• Prepare enrolment and attendance reports and assist with forecasting student numbers

Skills

Team collaboration

Oral and written communication

Office systems proficiency

Discretion with confidential info

Tools

Xuno

Job description

Mindalk Primary School seeks an experienced Administration professional to manage enrolment processes, front-office operations and records. You will coordinate enrolment administration, support school leadership, and contribute to a welcoming environment for families.

Key requirements include strong communication, organisation, and proficiency with student-management systems. The role reports to the Principal and Administration Manager, with opportunities to influence school operations in a