School Office Administrative Assistant

Wonderwood Montessori School; Cairns Regional; On-site; AUD 24,000 - 36,000; Part time

Job summary

Wonderwood Montessori School in Cairns Regional, Australia, is seeking a warm, organised School Office Administrative Assistant to join our community. Two days a week, you will be the first point of contact for students, parents and visitors, helping keep the front office running smoothly.

You will greet visitors, answer calls, assist with attendance, records, enrolments support, and provide secretarial help to staff and management.

Qualifications

• Certificate 3 in Early Childhood Care or willingness to obtain (required).
• High school certificate required.
• 1+ years of experience in an office, administrative, early childhood or school environment.
• Excellent interpersonal skills (verbal and written communication); ability to build positive relationships with students, family members and staff.
• Proficient with Microsoft Office (Word, Excel, Outlook), and school databases, and ability to quickly learn school administration software.
• Ability to prioritise and organise workload in a school office setting; strong multi-tasking skills with high attention to detail, especially in data entry and compliance, problem solving skills.
• Must be able to pass a background check and/or Working with Children check and complete or hold up to date First Aide and CPR in education.
• Certificate 3 in Business Administration (preferred).
• Montessori experience or understanding of Montessori Philosophy, school or early learning administration (preferred).

Responsibilities

• Greet visitors, parents, and students warmly, answer, screen and direct phone calls in a helpful and professional manner.
• Assist with student check-in and check-out. Help record daily attendance and manage student passes or messages.
• Manage enquiries from students, parents, employees and the general public; provide administrative support for the school enrolments officer.
• Undertake a wide range of secretarial and clerical duties, including word processing, maintaining email and computerised records.
• Provide administrative support to senior management, including arranging appointments, diaries and preparing both confidential and general correspondence.
• Support the drafting and review process of school policies and procedures.
• Keep the front offices and reception area clean and tidy. Track inventory, organize office supplies, and place orders when supplies run low.
• Assist with preparation of internal and external publications.
• Assist staff and administration with planning or preparing materials for school events, meetings, and parent-teacher conferences.

Skills

Interpersonal skills

Verbal and written communication

Data entry

Multi-tasking

Problem solving

Organization and prioritization

Education

Certificate 3 in Early Childhood Care

High school certificate

Certificate 3 in Business Administration (preferred)

Tools

Microsoft Office (Word, Excel, Outlook)

School databases

Job description

We are looking for a warm, organised, and reliable School Office Administrative Assistant to join our Montessori school community. Two days a week, you will be the first point of contact for students, parents, and visitors. You will help keep our school office running smoothly by managing daily clerical tasks, answering phones, and supporting school staff.

Key responsibilities

Greet visitors, parents, and students warmly, answer, screen and direct phone calls in a helpful and professional manner.

Assist with student check-in and check-out. Help record daily attendance and manage student passes or messages.

Manage enquiries from students, parents, employees and the general public; provide administrative support for the school enrolments officer.

Undertake a wide range of secretarial and clerical duties, including word processing, maintaining email and computerised records.

Provide administrative support to senior management, including arranging appointments, diaries and preparing both confidential and general correspondence.

Support the drafting and review process of school policies and procedures.

Keep the front offices and reception area clean and tidy. Track inventory, organize office supplies, and place orders when supplies run low.

Assist with preparation of internal and external publications.

Assist staff and administration with planning or preparing materials for school events, meetings, and parent-teacher conferences.

About you

Certificate 3 in Early Childhood Care or willing to obtain (required)

High school certificate required

1+ years of experience in an office, administrative, early childhood or school environment

Excellent interpersonal skills (verbal and written communication); ability to build positive relationships with students, family members and staff.

Proficient with Microsoft Office (Word, Excel, Outlook), and school databases, and ability to quickly learn school administration software.

Ability to prioritise and organise workload in a school office setting; strong multi-tasking skills with high attention to detail, especially in data entry and compliance, problem solving skills.

Must be able to pass a background check and/or Working with Children check and complete or hold up to date First Aide and CPR in education.

Ability to maintain confidentiality and handle sensitive information appropriately.

Certificate 3 in Business Administration (preferred)

Montessori experience or understanding of Montessori Philosophy, school or early learning administration (preferred)