Enrolment & Front Office Coordinator

Government schools; City of Melbourne; On-site; AUD 60,000 - 78,000; Full time

Job summary

Mindalk Primary School invites applications for an Enrolment and Administration Officer to manage enrolment processes and support the school’s front office. You will coordinate administrative services, communicate with families from first enquiry through to enrolment, and support staff, leadership and visitors with efficiency and care.

The role involves maintaining records, coordinating tours, managing attendance, and ensuring privacy and child-safety compliance, while working in a welcoming

Qualifications

• Experience in administration, reception or office coordination; school-based background desirable.
• Excellent communication and customer-service skills, with a calm, professional manner.
• Strong organisational, prioritisation and attention to detail.
• Confidence using office software, databases and student-management systems.
• Ability to handle sensitive information with discretion.

Responsibilities

• Respond to enrolment enquiries in a friendly and timely manner.
• Explain enrolment requirements, procedures and timelines.
• Process applications and maintain accurate student and family records.
• Coordinate enrolment administration and related documentation.
• Support school leadership with calendars, meetings and correspondence.
• Coordinate front-office operations including reception, phones, emails and visitor enquiries.
• Oversee attendance processes and follow up unexplained absences.
• Maintain confidential student, family and school records.

Skills

Teamwork

Communication

Office software

Student-management systems

Data entry

Tools

Office systems

Xuno/Cases

Job description

Mindalk Primary School invites applications for an Enrolment and Administration Officer to manage enrolment processes and support the school’s front office. You will coordinate administrative services, communicate with families from first enquiry through to enrolment, and support staff, leadership and visitors with efficiency and care.

The role involves maintaining records, coordinating tours, managing attendance, and ensuring privacy and child-safety compliance, while working in a welcoming