Engineering Admin Systems Specialist

Western Health Australia; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing programs

Scholarships and learning grants

Learning Academy access

Job summary

Western Health in Melbourne is seeking an Administration Systems Support Officer to join the Engineering Services team. You will provide administrative support across Engineering Services, manage data entry in Excel and Access, and use Pulse/BEIMS vendor software.

The role demands strong communication and the ability to handle time-sensitive tasks, including invoicing and asset data management. Key duties include handling enquiries, switchboard duties, processing work orders, accounts payable,

Qualifications

• Experience in accounts processes including invoicing and reconciliation.
• Experience delivering high-quality customer service.
• Strong information technology skills.
• Advanced administrative skills including filing systems and admin support.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Access).

Responsibilities

• Handle and escalate incoming enquiries and requests for service.
• Switchboard/telephone functions.
• Collation of compliance documentation.
• Update an Asset Register database.
• Process electronic Work Orders.
• Assist with general engineering enquiries.
• Invoicing using accounts payable.
• Account reconciliation.
• Train new staff members as required.
• Prepare daily and monthly reports for management.

Skills

Invoicing

Customer service

MS Office

Admin skills

IT skills

Tools

Pulse/BEIMS

Job description

Western Health in Melbourne is seeking an Administration Systems Support Officer to join the Engineering Services team. You will provide administrative support across Engineering Services, manage data entry in Excel and Access, and use Pulse/BEIMS vendor software.

The role demands strong communication and the ability to handle time-sensitive tasks, including invoicing and asset data management. Key duties include handling enquiries, switchboard duties, processing work orders, accounts payable,