Engineering Admin & Project Support Coordinator

Dobbs Doherty Pty Ltd; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Dobbs Doherty Engineering Group is seeking an Administrative Assistant to join our Melbourne team. You will support engineers, project teams and clients, handling day-to-day office operations and document management.

Reporting to the Admin Lead and Directors, you will coordinate administrative tasks, invoicing support, onboarding, and maintain accurate records to ensure smooth project delivery across multiple disciplines.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent verbal and written communication.
• Proactive, professional and team-oriented approach.
• Experience in administration or customer service is advantageous but not essential.

Responsibilities

• Provide general administrative support to engineering and consulting teams
• Answer and direct incoming telephone calls and enquiries
• Monitor and respond to shared inboxes and correspondence
• Enter and maintain project information and client records
• Assist with invoicing and accounts administration
• Assist with the setup of new projects and project documentation
• Support employee onboarding and induction processes
• Coordinate office supplies and general office upkeep
• Assist with meeting preparation and administrative tasks
• Maintain accurate records and filing systems
• Provide ad hoc support to staff and management as required

Skills

Organisational skills

Communication skills

Multitasking

MS Office

Team player

Job description

Dobbs Doherty Engineering Group is seeking an Administrative Assistant to join our Melbourne team. You will support engineers, project teams and clients, handling day-to-day office operations and document management.

Reporting to the Admin Lead and Directors, you will coordinate administrative tasks, invoicing support, onboarding, and maintain accurate records to ensure smooth project delivery across multiple disciplines.