Engineering Projects & Systems Administrator

DON; Castlemaine; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work arrangements

Volunteer days

Leave purchase options

Discounted products

Training and development programs

Global career opportunities

Recognition programs

Health and wellness initiatives

Study Assistance

Job summary

DON’s Castlemaine Engineering team is seeking a highly organised Engineering Administrator to provide essential administrative and systems support across engineering, maintenance and capital project activities. You will work closely with project managers, engineers and contractors to keep projects on track and ensure accurate reporting and governance.

This role offers variety in a fast-paced environment with a focus on accuracy and reliable support, reporting to the Head of Engineering & Asset

Qualifications

• Previous administration, project coordination or team support experience.
• Strong attention to detail and a commitment to accuracy.
• Advanced Microsoft Office skills, particularly Excel.
• Ability to manage competing priorities and meet deadlines.
• Strong stakeholder engagement and communication skills.
• Experience within manufacturing, engineering, maintenance, construction or industrial environments will be highly regarded.
• Exposure to ERP, maintenance management or workforce management systems such as SAP, MEX or Kronos is advantageous.
• A proactive mindset with a passion for improving processes and supporting business outcomes.

Responsibilities

• Support engineering, maintenance and capital project teams with day-to-day administration.
• Manage dashboards, reporting, compliance documentation and project cost tracking.
• Raise and manage purchase orders and support invoice reconciliation activities.
• Maintain engineering and maintenance systems including SAP, MEX and Kronos.
• Monitor maintenance rosters, overtime reporting and skills matrix information.
• Manage contractor onboarding, offboarding and associated documentation.
• Maintain filing, records and document control processes.
• Support continuous improvement initiatives and process enhancements across the team.

Skills

Administration experience

Project coordination

Stakeholder engagement

Attention to detail

MS Office (Excel)

Prioritisation

Communication

Process improvement

Tools

SAP

MEX

Kronos

Job description

DON’s Castlemaine Engineering team is seeking a highly organised Engineering Administrator to provide essential administrative and systems support across engineering, maintenance and capital project activities. You will work closely with project managers, engineers and contractors to keep projects on track and ensure accurate reporting and governance.

This role offers variety in a fast-paced environment with a focus on accuracy and reliable support, reporting to the Head of Engineering & Asset