Construction Office Coordinator & Admin Specialist

Mi-Cut Australia Pty Ltd; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Mi-Cut Australia Pty Ltd, a family-owned concrete cutting and drilling services provider in Melbourne, seeks an Administrative Assistant to support client, project and contact information, assist with purchase orders and invoices, and help with onboarding and induction administration.

You will join a collaborative team and work on invoices entry, basic accounts administration, and maintaining records using Xero, Synchro Perform, Team Binder, Aconex and MS Office.

Qualifications

• Strong organizational and time management skills.
• Proficiency with the listed software (Xero, Synchro Perform, Team Binder, Aconex, MS Office).
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Reliability and punctuality.
• Basic bookkeeping or financial administration experience preferred.
• Knowledge of office management systems or databases preferred.

Responsibilities

• Respond to general enquiries
• Monitor company emails and direct enquiries to the appropriate team member
• Communicate professionally with clients, suppliers, employees and subcontractors
• Maintain client, project and contact information
• Assist with purchase orders and invoices
• Follow up outstanding documents, approvals and payment information
• Support onboarding and induction administration
• Assist with invoice entry and basic accounts administration

Skills

Xero Accounting

Synchro Perform

Team Binder

Aconex

Microsoft Office

Job description

Mi-Cut Australia Pty Ltd, a family-owned concrete cutting and drilling services provider in Melbourne, seeks an Administrative Assistant to support client, project and contact information, assist with purchase orders and invoices, and help with onboarding and induction administration.

You will join a collaborative team and work on invoices entry, basic accounts administration, and maintaining records using Xero, Synchro Perform, Team Binder, Aconex and MS Office.