Dynamic Office Coordinator — Electrical Projects

Prolec and Data; City of Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Prolec & Data is seeking a hands-on office administrator to support two Directors and site staff across Melbourne-based commercial, retail and construction projects. You will handle day-to-day office tasks, project paperwork, supplier follow-ups and basic costing, with opportunities to grow as the company expands.

This role suits someone organised, reliable, and comfortable in a small team, capable of juggling multiple tasks and communicating confidently with builders, suppliers, clients and

Qualifications

• Organised and reliable and able to manage several tasks at once.
• Confident speaking with builders, suppliers, clients and tradespeople.
• Comfortable using email, Microsoft Outlook, Word and Excel.
• Experience with an electrical contractor, builder or other trade-based business is advantageous.
• Experience with Tradify, Xero or similar software would be helpful but not essential.

Responsibilities

• General office administration
• Assisting with project paperwork and documentation
• Following up suppliers and deliveries
• Assisting with quotes and variations
• Keeping project folders, drawings and documents organised
• Assisting with staff paperwork and timesheets
• Basic job costing and accounts administration
• Answering phone calls and emails
• Helping organise materials, site information and project requirements
• Assisting the Directors with day-to-day tasks

Skills

General office administration

Multi-tasking

Communication with builders/suppliers/

Email management

Tools

Tradify

Xero

Outlook

Word

Excel

Job description

Prolec & Data is seeking a hands-on office administrator to support two Directors and site staff across Melbourne-based commercial, retail and construction projects. You will handle day-to-day office tasks, project paperwork, supplier follow-ups and basic costing, with opportunities to grow as the company expands.

This role suits someone organised, reliable, and comfortable in a small team, capable of juggling multiple tasks and communicating confidently with builders, suppliers, clients and