Elite Hybrid Personal & Executive Assistant to MD

Pronto Alpha; Perth; Hybrid; AUD 85,000 - 125,000; Full time

Job summary

Pronto Alpha is recruiting a highly organised Personal & Executive Assistant to support the Managing Director in a growing Australian NDIS provider. The role combines executive assistance, business administration and personal coordination to keep the MD's commitments on track.

You will manage calendars, draft correspondence and act as the main liaison with internal teams and external stakeholders, ensuring confidentiality and proactive problem solving in a fast-paced environment.

Qualifications

• Experience as Personal Assistant/Executive Assistant or similar.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication.
• Ability to manage competing priorities and work independently.
• Discretion, integrity and confidentiality.
• Experience communicating with senior managers and external professionals.
• Proficiency with Microsoft Outlook, Word, Excel and Microsoft 365.
• Comfort working from both Medina office and private home office.

Responsibilities

• Manage the MD's calendar, appointments, meetings and priorities.
• Coordinate emails and communications for the MD within authority.
• Draft emails, letters, reports, presentations and other correspondence.
• Act as central administrative contact between the MD, GM, Operations and external stakeholders.
• Prepare meeting agendas, record action items and follow up outstanding matters.
• Maintain an organised electronic filing system for the MD.
• Track important deadlines, renewals, commitments and outstanding decisions.
• Prepare a weekly executive briefing outlining priorities, upcoming commitments and matters requiring attention.
• Assist with preparation for strategic meetings, presentations and stakeholder engagements.
• Assist the MD in keeping abreast of the overview and health of the company's Master Register.

Skills

Organisational skills

Communication

Discretion

Independent worker

Attention to detail

Project coordination

Tools

Microsoft 365

MS Outlook

MS Word

MS Excel

Job description

Pronto Alpha is recruiting a highly organised Personal & Executive Assistant to support the Managing Director in a growing Australian NDIS provider. The role combines executive assistance, business administration and personal coordination to keep the MD's commitments on track.

You will manage calendars, draft correspondence and act as the main liaison with internal teams and external stakeholders, ensuring confidentiality and proactive problem solving in a fast-paced environment.