Elite Executive Assistant to Principal | Admin & Ops

Queensland Government; Brisbane; Presencial; AUD 70 000 - 110 000; Tempo integral

Resumo da oferta

Queensland Government is seeking an Executive Assistant to the Principal/Executive Principal to provide confidential executive and secretarial support. The role will manage the Principal's diaries, coordinate meetings and travel, and maintain accurate records and financial documentation.

The successful candidate will work within a large school community, liaising with government agencies and stakeholders. Experience with SAP and OneSchool is preferred, and the role requires strong organisational

Qualificações

• Experience providing executive, secretarial and confidential administrative support.
• Ability to manage diaries, appointments and competing priorities.
• Experience using SAP and OneSchool for information management and reporting.
• Strong records management and documentation skills.

Responsabilidades

• Provide confidential executive, administrative and secretarial support to the Principal/Executive Principal, including preparing correspondence, reports, submissions and professionally formatted documents.
• Manage diaries, appointments, correspondence and competing priorities to support effective time management.
• Coordinate meetings, conferences, professional development activities, room bookings, functions, travel arrangements and accommodation, including associated documentation and registrations.
• Monitor and screen incoming calls and correspondence, respond to enquiries, assist visitors and direct matters to the appropriate personnel.
• Maintain accurate records and information management systems, including incoming correspondence, Right to Information requests and relevant school administrative records.
• Prepare and monitor budgets, track expenditure, process purchasing and financial transactions, manage corporate card documentation and reconcile statements.
• Use administrative, human resources and financial management systems, including SAP and OneSchool, to maintain information, process transactions and generate reports.
• Prepare and coordinate domestic and international travel arrangements for staff, including travel applications, ministerial briefing notes, reports and supporting financial documentation.
• Develop, maintain and improve administrative procedures, records management practices and office systems to enhance service delivery and operational efficiency.
• Coordinate the distribution of information and provide advice and guidance on administrative and records management procedures.
• Supervise and support administrative officers, including providing training in reception, keyboarding, telecommunications and other administrative functions.

Conhecimentos

Executive support

Secretarial skills

Communication skills

Ferramentas

SAP

OneSchool

Descrição da oferta de emprego

Queensland Government is seeking an Executive Assistant to the Principal/Executive Principal to provide confidential executive and secretarial support. The role will manage the Principal's diaries, coordinate meetings and travel, and maintain accurate records and financial documentation.

The successful candidate will work within a large school community, liaising with government agencies and stakeholders. Experience with SAP and OneSchool is preferred, and the role requires strong organisational